PURCHASING OFFICER

Role Overview

Purchasing Officer at Napco National. This role is for Saudi Nationals only.

Role Purpose

Process purchasing orders for Napco National while maintaining accuracy of purchase orders and request for quotations. Manage vendor relationships, coordinate delivery and receipt of goods, and ensure all purchasing records and documentation are current and accurate.

Key Responsibilities

Vendor and Client Management

• Meet with vendors and clients to process orders.
• Handle claims with suppliers whenever needed.

Order Processing and Compliance

• Process order purchasing of required items from the market based on PO directions.
• Maintain accuracy of PO and RFQ records.
• Notify market price differences in order to take proper decision.

Delivery and Warehouse Coordination

• Liaise with delivery and warehouse teams to ensure goods are received on time.
• Inspect purchased products upon delivery and report any issues timely.
• Deliver purchased items to BU stores and seek their signature on Delivery Note.

Documentation and Reporting

• Update all records of purchased products.
• Scan invoices with "Received Date" and Delivery Note number and prepare daily consolidation.
• Prepare Delivery Note consolidating all daily purchases per BU and scan it alongside all invoices in order to relay them to CBU Coordinators.
• Write reports on purchases made and perform cost analysis.

Stakeholder Engagement

• Attend and contribute to meetings with staff and other stakeholders.