Job description
Role Overview
Project Coordinator at ACWA Power, NMES location. The role is responsible for coordinating and managing all applicable and delegated administrative activities and tasks on site.
Role Purpose
The Project Coordinator will manage administrative activities and tasks on site, including office infrastructure, office equipment, assistance to site personnel, cleaning services coordination, interfacing with third party labour suppliers, site purchasing, and maintaining financial records and files. The role will collect, analyse, and process timesheets, obtain required daily documentation of work performed, and collaborate with the Outage Manager and site personnel to ensure all work hours are complied with.
Key Responsibilities
Procurement and Asset Management
- Serve as end user on site for outage manager requirements; create purchase requisitions, obtain approvals, and conduct technical evaluation.
- Process all necessary goods receipts or service entry sheets upon delivery and completion of orders.
- Address emergency requirements via petty cash for local procurement of tools and consumables.
Personnel and Workforce Administration
- Provide staff administrative support to the site management team, including General Manager Service, Outage Managers, and Field Service Engineers.
- Coordinate and issue gate passes and personal protective equipment.
- Manage personnel administration and timesheets, ensuring and addressing HR and IT queries.
- Coordinate hotel, transport, and meals for personnel.
Subcontracts Management
- Manage all subcontracts, timesheets, and ensure HSE and PPE compliance.
- Issue gate passes and PPE for subcontracted personnel.
Safety and Compliance Documentation
- Ensure all protocol sheets are completed and recorded in the system for use in outage reports.
- Verify all lifting plans are approved and present on site.
- Distribute all method statements and risk assessments relevant to daily tasks.
- Recover any drawings or technical specifications from archive and distribute to the team.
Records and Reporting
- Communicate any documentation or new items raised on site with the Integrated Management System for recording and future availability.
- Submit daily progress reports to plants.
- Maintain archive for all outage reports.
- Act as record keeper between the Outage Manager and plant regarding out-of-scope work requests; ensure all procedures are followed to address commercial implications.
Site Operations and Support
- Manage site office services, including WiFi, printer, stationery, and basic supplies.
- Coordinate cleaning services.
- Interface with third party labour suppliers.
- Manage site purchasing activities.
- Maintain financial records and files.
- Provide general administrative support to the Outage Manager to allow the Outage Manager to spend more time on site.
- Ensure each outage has one Dubai workshop coordinator assigned.
Governance and Compliance
- Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.
- Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.
- Perform any other duties which the organisation may require to be carried out.
Qualifications & Experience
- Bachelor's degree in engineering.
- Minimum 2 years' experience in a similar role.
Skills & Competencies
- Strong communication skills.
- Ability to plan and organize effectively.
- Computer literacy skills.
- Ability to work under pressure.
- Proficiency in Arabic and English.
Additional Information
Working Relationships
Internal: Work closely with Outage Managers, Field Service Engineers, General Manager Service, and General Manager Resources.
External: Build rapport with Plant Supervisors during outages.