Procurement Officer

Role Overview

Procurement Officer at Al Jomaih Energy and Water. The role is based in Saudi Arabia and reports into the Procurement function.

Role Purpose

Ensure full compliance with Saudi procurement regulations, contract law, industry standards, and HSSE requirements while supporting budget preparation, cost control, and supplier management. Drive ethical procurement practices and optimize supply chain performance across procurement, logistics, and outline agreement management.

Key Responsibilities

Procurement & Supplier Management

• Prepare and issue inquiries and purchase orders according to the manufacturing schedule (ERP-driven) and requisition-driven on long lead items.
• Lead negotiations with suppliers to obtain globally competitive pricing, delivery, and contract terms.
• Lead and manage supplier qualification audits and continuous improvement efforts.
• Track and manage supplier quality and performance metrics.
• Maintain commercial interfaces with suppliers.
• Manage warranty claims, back-charges, and liquidated damages.
• Identify, assess, and plan for supply chain risks including sole-sourced materials and long lead times.
• Participate in the new product development process and consult as a subject matter expert regarding commodities, costs, lead times, and risks.
• Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk.

Supplier Engagement & Issue Resolution

• Engage with suppliers and stakeholders to mitigate delivery risk.
• Drive urgency to resolution and effective communication.
• Lead timely resolution of escalated supplier issues by facilitating meetings with technical and operations teams.
• Liaise frequently with Manufacturing, Quality, Engineering, and Design departments.

Compliance, Documentation & Audits

• Ensure full compliance with Saudi procurement regulations, relevant contract law, industry standards, and HSSE (Health, Safety, Security, and Environment) requirements.
• Promote ethical procurement practices, ensuring transparency, fairness, and avoidance of conflicts of interest in all dealings.
• Support internal and external audits by ensuring accurate documentation and record-keeping of procurement activities.
• Document bid tab evaluations and sole source justifications.

ERP Data & Budget Management

• Maintain ERP data integrity and communicate exceptions that may impact the production schedule.
• Contribute to budget preparation, cost control, and expense tracking, ensuring transparency and value for money.
• Participate in the development of procurement strategies and budgets.

Logistics Management

• Coordinate end-to-end logistics activities including transportation, customs clearance, and delivery scheduling.
• Ensure compliance with import/export regulations and local authority requirements (e.g., ZATCA, SFDA, SASO).
• Manage and track inbound and outbound shipments to ensure timely delivery of materials and equipment to project sites.
• Collaborate with suppliers, freight forwarders, and internal stakeholders to resolve delivery delays or discrepancies.
• Maintain accurate logistics documentation including Bill of Lading (BOL), Packing Lists, and Certificates of Origin.
• Optimize logistics costs through vendor negotiation, consolidation, and route planning.
• Ensure that any exemption to be listed, tracked, and shared with the finance team for claiming.

Outline Agreement Management

• Develop, negotiate, and manage long-term Outline Agreements (OAs) with strategic suppliers.
• Monitor OA performance, pricing structures, and contract validity to ensure business continuity.
• Work with the Procurement Committee (PC) to align OAs with approved procurement policies and frameworks.
• Ensure all Outline Agreements are linked properly in the ERP system (e.g., Oracle/SAP) for smooth PR-to-PO processing.
• Conduct periodic supplier performance reviews and update OA terms accordingly.
• Maintain an OA tracker to monitor expiration dates, contract utilization, and renewal requirements.

Reporting & Continuous Improvement

• Prepare periodic reports on logistics costs, supplier performance, and OA utilization rates.
• Identify process optimization opportunities within logistics and contracting workflows.
• Support localization initiatives in line with Vision 2030 and Local Content targets.

Qualifications & Experience

• Bachelor's Degree or higher in Engineering, Business Management, or equivalent job experience.
• 5+ years' experience in Procurement, Technical, Engineering, Commercial, or Project environment.
• Knowledge of commercial purchasing procedures and practice, including aspects of negotiation and contract law.
• Familiarity with SAP.

Additional Information

• Embody core values of Safety, People, Technology, Innovation, and Sustainability.