Procurement Officer

Role Overview

Procurement Officer at Matar Al Baqmi Holding Company. The role is responsible for sourcing, negotiating, and purchasing materials, equipment, and services in a cost-effective and timely manner.

Role Purpose

Ensure the availability of required items with the best quality and price while maintaining compliance with procurement policies and supporting operational needs. Contribute to vendor evaluation, contract management, and continuous improvement of procurement processes.

Key Responsibilities

Sourcing & Supplier Management

• Source, evaluate, and select suppliers based on price, quality, and service.
• Maintain and update the approved supplier list and procurement database.
• Review supplier performance and support vendor evaluation processes.
• Resolve delivery issues, discrepancies, or quality concerns with suppliers.

Procurement Operations

• Issue purchase orders and follow up to ensure timely delivery of goods and services.
• Coordinate with internal departments to understand material, equipment, and service needs.
• Monitor and track inventory levels to avoid shortages or overstocking.

Contract & Vendor Management

• Negotiate contracts, pricing, and payment terms with vendors.
• Ensure all purchasing activities comply with company policies and procurement procedures.

Documentation & Reporting

• Prepare and maintain accurate procurement records, reports, and documentation.
• Support the Procurement Manager in preparing procurement reports and analyses.

Process Improvement

• Assist in developing cost-saving initiatives and process improvements.

Qualifications & Experience

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• 2–4 years of experience in procurement or supply chain roles.
• Experience in purchasing materials, equipment, or services in a similar industry is an advantage.
• Knowledge of procurement processes, sourcing techniques, and contract management.
• Understanding of supply chain principles and market trends.

Skills & Competencies

• Strong negotiation and communication skills.
• Excellent analytical and problem-solving abilities.
• Attention to detail and strong organizational skills.
• Proficiency in MS Office and ERP procurement modules.
• Ability to manage multiple tasks and work under pressure.
• Strong vendor management and relationship-building skills.
• Accuracy in documentation and record keeping.
• Time management and prioritization abilities.