Private Travel Planner (VIP Family)

Role Overview

Private Travel Planner (VIP Family) at Asico. The role is based with a private Emirati family seeking an experienced, well-traveled professional to curate exceptional travel experiences worldwide.

Role Purpose

Design and deliver seamless, luxury travel experiences tailored to the family's preferences and objectives. This role requires first-hand knowledge of international destinations and independent management of all travel planning aspects with discretion and attention to detail.

Key Responsibilities

Travel Experience Design & Planning

• Design and manage end-to-end travel experiences for family members, from concept to completion.
• Create personalized travel itineraries based on the family's interests, travel style, and objectives.
• Plan complex international itineraries involving multiple destinations.

Destination & Vendor Curation

• Recommend destinations, hotels, villas, resorts, restaurants, attractions, and exclusive experiences based on first-hand knowledge and thorough research.
• Build strong relationships with luxury hotels, concierge teams, airlines, destination management companies, and premium service providers.
• Continuously research new luxury destinations, hidden gems, seasonal experiences, and family-friendly activities worldwide.

Logistics & Coordination

• Coordinate flights (commercial and private when required), accommodation, airport transfers, yacht charters, chauffeurs, guides, and VIP services.
• Arrange visas, travel insurance, permits, and all required travel documentation.
• Prepare detailed travel books containing itineraries, reservations, emergency contacts, maps, restaurant recommendations, and daily schedules.

Oversight & Risk Management

• Monitor travel advisories, weather conditions, local events, and destination-specific requirements.
• Manage last-minute itinerary changes and resolve travel issues promptly.
• Coordinate with the family's Personal Assistant and Household Manager to ensure seamless travel logistics.
• Maintain complete confidentiality regarding all travel arrangements.

Qualifications & Experience

• Bachelor's degree is preferred.
• Minimum of 5 years' experience in luxury travel planning, executive travel coordination, family office support, concierge services, or lifestyle management.
• Must have personally traveled to at least 30 different international destinations across multiple countries.
• Strong knowledge of luxury hotels, premium airlines, cruise lines, exclusive resorts, and global tourist destinations.
• Excellent knowledge of visa requirements and international travel regulations.

Skills & Competencies

• Excellent written and spoken English.
• Arabic is an advantage.
• Outstanding organizational skills.
• Ability to independently manage multiple complex travel arrangements.

Additional Information

• Willingness to work flexible hours when required.
• Experience in Private Family Office, VIP or UHNW families, Executive Office, Luxury Concierge Services, Lifestyle Management Companies, Luxury Hospitality, or as a Personal Assistant supporting frequent international travel is highly preferred.
• Candidates whose experience is limited to ticketing, flight reservations, or working as a travel consultant in a retail travel agency are unlikely to be suitable for this position.