Pre-Award Senior Specialist

Role Overview

Pre-Award Senior Specialist at Khalifa University. The role is based at Khalifa University.

Role Purpose

The primary purpose of this position is the submission of accurate, timely, and compliant grant applications for several research initiatives and departments of Khalifa University.

Key Responsibilities

Proposal Development & Support

• Assist faculty and support staff in the development of proposals, including budgets and justifications.
• Work with faculty to ensure all pre-award requirements have been met while adhering to all federal, state, university and sponsored research guidelines prior to proposal submission.
• Prepare large-scale, multi-disciplinary and multi-institutional proposals.
• Collaborate with external stakeholders during the proposal submission process.
• Create budget models that fit within parameters of project budget and expectations.

Proposal Review & Validation

• Review grants accounts with faculty, make recommendations and follow-up on all changes.
• Validate proposal submissions for accuracy and completeness.
• Review agency requirements and deadlines.

Stakeholder Coordination & Submission

• Work with relevant department personnel to establish timelines for proposal submission.
• Work directly with Faculty Principal Investigators and Administrators to submit grant proposals within strict timelines and guidelines to various funding agencies including Industry, Federal, State, and local entities and Foundations.
• Work directly with Principal Investigators to identify potential funding opportunities, in conjunction with the Associate Director of Contracts and Grants.
• Serve as liaison to Grants Management Office.
• Respond to inquiries from senior management concerning specific grant and contract information.

Tracking & Documentation

• Maintain a tracking system to follow contracts, subcontracts, and agreements.

Training & Development

• Assist the Pre-Award Associate Director in creating and providing trainings to Principal Investigators and research personnel.

Compliance & Administration

• Adhere to the University's information security and confidentiality policies and procedures.
• Report breaches or other security risks accordingly.
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
• Perform any other tasks assigned by the Line Manager.

Qualifications & Experience

• Bachelor's Degree preferably in Finance or Engineering subjects.
• Minimum 7 years of experience.