PMO Governance & Portfolio Management, Section Manager

Role Overview

PMO Governance & Portfolio Management, Section Manager at Alfanar. The role oversees project portfolio and PMO activities within the Support Services Division.

Role Purpose

To oversee project portfolio and PMO activities within the Support Services Division, ensuring effective governance, alignment with business objectives, and successful project delivery.

Key Responsibilities

Portfolio Management and Strategic Alignment

• Oversee the assigned portfolio of projects and monitor overall performance.
• Ensure projects are aligned with approved objectives, priorities, and business plans.
• Support project evaluation, prioritization, sequencing, and benefits realization.
• Identify portfolio-level dependencies, constraints, risks, and opportunities.

PMO Governance and Methodology

• Establish and maintain PMO governance, methodologies, standards, and templates.
• Ensure project teams follow approved project management practices and requirements.
• Monitor compliance with governance, approvals, documentation, and reporting requirements.
• Improve PMO processes, tools, and controls based on business needs and lessons learned.

Project Oversight and Control

• Monitor project scope, schedule, cost, quality, risks, issues, and overall health.
• Review significant project changes, dependencies, and corrective action plans.
• Conduct project reviews and assurance activities to identify performance concerns.
• Provide guidance to project managers and support the resolution of delivery challenges.

Reporting and Management Support

• Consolidate project information into portfolio reports, dashboards, and performance analyses.
• Provide management with project insights, recommendations, and matters requiring intervention.
• Support governance and project review meetings.
• Track management decisions and ensure assigned actions are followed through to closure.

Resource and Vendor Oversight

• Monitor resource allocation, demand, and capacity across the assigned project portfolio.
• Support project initiation, business-case development, and scope definition.
• Participate in the evaluation and selection of project vendors and service providers.
• Monitor vendor performance against contractual requirements and agreed deliverables.

Team and Performance Management

• Manage PMO team activities, assign responsibilities, and monitor performance.
• Set PMO objectives and translate business goals into operational plans.
• Develop team capabilities through coaching, feedback, and knowledge sharing.
• Monitor the PMO budget and ensure efficient use of available resources.
• Promote accountability, collaboration, and continuous improvement.

HR and Team Development

• Recruit, recognize, and cultivate high performers and expose them to create a robust second line of management.
• Recognize low performers and guide them to improve or release them.
• Treat subordinates equally without any discrimination.
• Assess subordinates based on performance that leads to planned results.
• Ensure availability of delegation of authority matrix with sufficient delegations as per company policy.

Business Planning and Performance

• Take full responsibility for operations as per the job description and required deliverables, in consideration of general company guidelines.
• Anticipate problems and make necessary proactive steps to prevent them.
• Take necessary and proper timely decisions.
• Deliver required results in a timely manner with required quality and cost.
• Make a tangible difference to the area of operation and exceed business expectations.
• Transform corporate goals into business plans.
• Plan, follow up, and execute plans, whether annual or development plans.
• Monitor plan performance and initiate action to strengthen results and take corrective action accordingly.
• Provide periodic work progress reports.
• Monitor and control budgets and expenses to achieve optimum cost efficiency.

Organizational Development

• Develop the organizational structure according to current requirements, taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements

• Develop and coordinate well-defined written systems, policies, and procedures, and seek automation opportunities as much as possible.
• Be conversant and able to navigate through IT solutions, especially those relevant to the job and business.
• Promote automated systems and use them fully to spread their culture.

Quality

• Act as quality is Alfanar's prime competitive advantage.

Adaptation

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety and Environment

• Ensure a safe, secure, and legal work environment as per standard regulations.

Qualifications & Experience

• Bachelor Degree in Business Administration or any relevant field.
• 6 to 10 years of work experience.

Skills & Competencies

• Project Change Management.
• Project Coordination.
• Project Issues Management.
• Project Cost Management.
• Project Tracking and Reporting.
• Project Management Tools.
• Project Resource Management.
• Project Risk Management.