Job description
Role Overview
Offshore Operations Support Coordinator at NMDC Group. The role executes and controls all offshore operations material logistics documentation readiness for national and international NMDC Energy projects, ensuring full compliance with each country-based government customs requirements and regulations, supported by proper documentation, in a professional manner.
Role Purpose
Ensure that all materials required for offshore projects are transported, cleared, and delivered in compliance with each country's government customs regulations, NMDC Energy procedures, and project requirements. Act as the focal point between NMDC Energy, customs brokers, freight forwarders, port authorities, and government agencies across different countries to facilitate seamless customs clearance and logistics operations.
Key Responsibilities
Customs Documentation & Compliance
- Prepare, review, and submit all customs-related documentation required for import, export, and re-export of offshore materials in KSA and other countries.
- Ensure accuracy and completeness of documents such as commercial invoices, packing lists, certificates of origin, HS code classifications, SASO/SABER and COOs documentation (where applicable), and temporary import/re-export documents.
- Resolve discrepancies related to HS codes, valuation, or documentation errors.
- Classify products using the Harmonized System (HS) Code to ensure accurate customs declaration and compliance with international trade regulations.
Document Control & Records Management
- Maintain proper document control and records in line with UAE and all other countries' customs requirements.
- Maintain accurate logistics and customs records for audits and project reviews.
- Ensure proper handover and archiving of documents at project close-out.
Regulatory Compliance & Monitoring
- Ensure all logistics activities comply with Saudi Customs laws, ZATCA and all other countries' regulations, and port authority requirements.
- Monitor changes in each country-based customs regulations and communicate impacts to project and logistics teams.
- Support claims avoidance by ensuring compliance and proper documentation.
Temporary Import & Re-Export Control
- Track temporary imported materials and ensure compliance with re-export timelines.
- Prepare and process re-export documentation for offshore equipment, tools, and project materials.
- Prevent customs penalties by ensuring timely closure of temporary import files.
Clearance & Stakeholder Coordination
- Coordinate inspections and resolve customs queries, holds, or discrepancies efficiently.
- Follow up on customs clearance status and ensure prompt release of shipments.
Reporting & Risk Management
- Prepare regular status reports on shipments, customs clearance, and documentation issues.
- Identify potential customs or documentation risks and propose corrective actions.
Qualifications & Experience
- Diploma in a related field, or equivalent; OR Secondary School Certificate with a discipline-specific Technical Qualification, or equivalent.
- Minimum 3 years of relevant experience in a similar role and industry; OR Minimum 6 years of relevant experience in similar roles and industries.
Skills & Competencies
- Familiarity with Offshore Operations logistics procedures, especially KSA and other international countries' rules and regulations (such as SABER, SASO, COOs requirements).
- Proficiency in Harmonized System (HS) Code classification.
- Advanced written and spoken English skills.
- Advanced communication skills.
- Good computer skills.
- Supervisory skills.
Additional Information
- Report to Offshore Ops Leads or Director for all logistics-related issues and updates at the international level.
- Work within a well-structured environment with clear reporting lines and defined accountabilities.
- Guided by Company policies and procedures, Integrity Policy, Code of Conduct, and HSE standards.