Invoice Matching Officer

Role Overview

Ninja is hiring a detail-focused Invoice Matching Officer to ensure the accuracy of supplier invoices by verifying and reconciling them with purchase orders and receiving data.

Role Purpose

The Invoice Matching Officer is responsible for reviewing, matching, and reconciling supplier invoices with purchase orders and receiving records to maintain accurate financial documentation and support organizational compliance activities.

Key Responsibilities

Invoice Verification & Reconciliation

• Review and match invoices with purchase orders and receiving records.
• Identify and report discrepancies for resolution.

Documentation & Systems Management

• Maintain accurate documentation and update ERP/WMS systems.

Stakeholder Coordination

• Coordinate with purchasing, receiving, and suppliers.

Audit Support

• Support audit activities with proper invoice documentation.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or Supply Chain preferred.
• 1–3 years of experience in invoice matching or procurement.
• Basic knowledge of invoice–PO–GRN processes.

Skills & Competencies

• High accuracy and attention to detail.
• Good communication and coordination skills.
• ERP/WMS experience is a plus.