Invoice Matching Officer

Role Overview

Invoice Matching Officer at Ninja, based in Saudi Arabia.

Role Purpose

Review, verify, and reconcile supplier invoices against purchase orders and contracts to ensure accuracy, resolve discrepancies, and facilitate timely payments while maintaining strong supplier relationships and compliance with industry standards.

Key Responsibilities

Invoice Verification & Reconciliation

• Review and verify supplier invoices against purchase orders and contracts to ensure accuracy.
• Resolve discrepancies in invoice matching and communicate effectively with suppliers to clarify any issues.
• Maintain accurate records of approved and pending invoices within the financial system.

Supplier Management & Relationships

• Develop and maintain relationships with suppliers to address any concerns related to invoicing and payments.
• Collaborate with the accounts payable team to facilitate timely payments to suppliers.

Reporting & Process Improvement

• Generate reports on invoice matching activity and supplier performance for internal stakeholders.
• Assist in the development of standard operating procedures for invoice matching and supplier management.
• Stay updated on industry best practices and compliance regulations related to supplier invoicing and payments.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2+ years of experience in invoice processing, accounts payable, or supplier management in Saudi Arabia.

Skills & Competencies

• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in accounting software and Microsoft Excel.
• Ability to work effectively both independently and as part of a team.
• Strong organizational skills and ability to manage multiple priorities under tight deadlines.