Inventory Materials Controller

Role Overview

Inventory Controller - Products at ENOC (HETLD Business) in the Distribution department. This role proficiently manages and coordinates the procurement of consumables and spare parts, including tank and truck spares, inventory control, cost and rate monitoring, and general services.

Role Purpose

To exercise impeccable internal sectional control for the Distribution Department while serving as a vital conduit between purchasing, departmental management, and valued suppliers. The core objective is to uphold the business's inventory management strategy to generate cost efficiencies, optimize inventory processes, and maximize working capital utilization through meticulous managerial oversight and evaluation of outcomes.

Key Responsibilities

Inventory Management and Material Handling

• Maintain effective inventory control strategies to minimize stock-outs and overstock situations while ensuring inventory accuracy.
• Manage the inflow and outflow of inventory with comprehensive knowledge of products and processes involved in routine goods delivery.
• Conduct efficient procurement of materials, both locally and overseas, with expertise in dealing with vendors and distributors globally.
• Oversee the movement of materials and products within the organization.
• Coordinate with suppliers and internal teams to ensure timely and efficient receipt, storage, and issuance of materials.
• Ensure precise batch and stock accuracy, tight control, order placement, supplier follow-up, material inspection, and purchase order reconciliation.
• Conduct periodic reconciliation of physical stock with system stock figures for spare parts.
• Maintain diligent records of all consumables issued and utilized.

Group Procurement Coordination

• Orchestrate quotes, handle purchase requisitions in the system, and issue purchase orders.
• Coordinate with the ENOC Group Procuring Department (GPC) for approvals.
• Assess costs and rates for all purchases related to HETL Distribution.
• Arrange all procurements by working closely with procurement teams to ensure timely acquisition of materials and products during emergencies or contingencies.
• Collaborate closely with the Senior Manager of Distribution, Operations Manager, and Inventory & Administration Supervisor to exercise proficient control and supervision over all supplies and spare parts essential for efficient plant and vehicle maintenance.
• Oversee and track all inventories associated with HETL Distribution.
• Maintain detailed inventory records for spare parts and consumables.
• Procure urgent parts for tankers from overseas through Group procurement whenever the need arises.

Financial Accountability and Data Analysis

• Oversee the timely processing and payment of invoices to suppliers and vendors.
• Work closely with procurement and accounts payable teams to resolve payment discrepancies and ensure accurate financial records.
• Prepare all approved invoices related to purchase and services.
• Initiate payment processes upon approval from Senior Manager.
• Update system-based Accounts Receivable approvals in coordination with operating requirements and in accordance with the budget in a timely manner.
• Initiate the payment process by releasing the goods receipt note (GRN) upon issuance of the purchase order (PO) by GPC and simultaneous completion of the job or delivery by the supplier.
• Collaborate with managers and departments to gather financial data for Group Finance's analysis and decision-making.
• Utilize inventory data analysis to discern trends, patterns, and discrepancies.
• Produce comprehensive reports on inventory performance, stock movements, and other pertinent metrics, providing valuable insights to aid in decision-making.
• Consistently update records, analyze data, and closely monitor project order progress.
• Evaluate department performance and report trends to senior management.
• Develop and manage records for spares and materials receipt and issuance.
• Conduct quality and quantity checks.
• Ensure appropriate storage and distribution to meet departmental requirements.
• Perform monthly examination of expenses for supplies, consumables, and replacement of components.
• Conduct quarterly forecasts to evaluate alignment with budget allocation.

Health, Safety, Environment and Quality Coordination

• Ensure compliance with occupational health and safety regulations while actively engaging in, supporting, and contributing to the department's ongoing improvement process.
• Adhere to all applicable departmental policies, protocols, standard operating procedures, and HSEQ directives to ensure work is completed in a consistent and controlled manner.
• Collaborate with HSEQ to procure personal protective equipment (PPE) for Distribution Operations.
• Regularly update management on Key Performance Indicators (KPIs).
• Ensure the quality and safety compliance of all equipment within the business unit.
• Manage disposal and write-off of tank trucks in a systematic way with the help of the HETL Finance team.

Vendor Performance Evaluation

• Conduct follow-up interactions with Finance & Administration to facilitate vendor payment.
• Carry out vendor performance evaluations to assess both material supply and services provided.
• Conduct supplier selection and vendor contract negotiations.
• Oversee deliveries and manage inventory levels.
• Schedule service visits.
• Control supply expenses.
• Identify top-notch vendors.

Quality Control and Process Improvement

• Collaborate with the quality control department to ensure all incoming and outgoing products meet the company's quality standards.
• Take appropriate actions to address quality issues and discrepancies.
• Continuously review and improve inventory management processes to enhance efficiency, reduce lead times, and increase overall productivity.

Cyber Information Security Responsibilities

• Comply with all applicable information security policies, standards, and procedures.
• Classify and protect information assets in accordance with the Data Classification Standard.
• Participate in mandatory information security awareness and training programs.
• Support information security initiatives and activities within the organization.
• Consider information security requirements when managing changes involving information assets.
• Report security incidents, vulnerabilities, weaknesses, or non-compliance in accordance with established procedures.
• Fulfill role-specific information security responsibilities and contribute to maintaining the effectiveness of the Information Security Management System (ISMS).

Qualifications & Experience

• Bachelor's degree in commerce or equivalent qualification.
• Five years of experience in material management, inventory control, or similar role.
• Excellent communication skills in spoken and written English.
• Working knowledge of SAP or other enterprise resource planning system.
• Ability to understand recognized industry standards in maintenance and safety.

Skills & Competencies

• Well-versed in MS-Office applications.
• Excellent interpersonal, communication, and organizational skills.
• Self-motivated and able to work independently under pressure.