HR Coordinator

Role Overview

HR Coordinator at Advansys. This role supports daily HR operations and employee services with a focus on maintaining accurate employee records, managing attendance and leave, and ensuring complete and up-to-date employee documentation.

Role Purpose

To manage core HR administrative functions including employee record-keeping, attendance and leave management, insurance enrollment, and governmental compliance while providing responsive employee services and maintaining confidentiality and accuracy across all personnel matters.

Key Responsibilities

Employee Records & Documentation

• Ensure all required hiring documents are completed and properly maintained for new employees.
• Create and maintain employee records in both hard copy and the HR system.
• Update employee databases with new hires, transfers, and employee exits.
• Maintain accurate and confidential employee records and HR documentation.

Attendance & Leave Management

• Monitor and follow up on employee attendance through the attendance management system.
• Maintain and track employees' vacation and leave balances and provide balance information when required.
• Handle employee requests related to attendance and leave.

Insurance & Benefits

• Manage employee enrollment and removal from medical insurance according to company policies.
• Handle employee requests related to medical insurance.

Compliance & Governance

• Follow up on employee contract renewals in accordance with company policies.
• Deal with relevant governmental entities, including Labor Offices and Social Insurance Offices.
• Provide administrative support for HR operations and ensure compliance with internal HR policies and procedures.

Administrative Support & Reporting

• Prepare and maintain warning letters, emails, and penalty records.
• Handle employee requests related to other HR matters.
• Prepare HR reports and maintain accurate HR data when required.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR Operations, Personnel, or HR Coordination.
• Good knowledge of Egyptian labor and social insurance procedures.

Skills & Competencies

• Good knowledge of HR systems and attendance management systems.
• Good command of Microsoft Office, especially Excel.
• Strong organizational and follow-up skills.
• Good communication and interpersonal skills.
• High attention to detail and confidentiality.
• Ability to manage multiple tasks and meet deadlines.