HR & Administration Manager | alfanar Electric

Role Overview

HR & Administration Manager at alfanar Electric. The role is based at the company's operations hub in Riyadh, Saudi Arabia.

Company Overview

alfanar is a Saudi company with international presence engaged in manufacturing and trading of low, medium, and high voltage electrical products, conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions. The hub of alfanar's manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex in Riyadh, housing ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies. alfanar derives success from commitment to highest quality standards and continuous development of human capital, considered its most valuable asset. The company promotes a proactive work environment where employees are valued, nurtured, and empowered.

Role Purpose

Lead, direct, and manage end-to-end HR operations and administration services by overseeing recruitment, contracts, onboarding, employee relations, and learning and development, while ensuring efficient workplace, facilities, security, and accommodation services, in order to deliver a compliant, efficient, and employee-focused work environment that supports business continuity and organizational objectives.

Key Responsibilities

HR Operations & Talent Management

• Manage end-to-end job requisitions, position creation, and updates in line with approved organization structure and manpower plan.
• Oversee sourcing strategies, candidate screening, structured assessments, offer management, and HR system updates while ensuring positive candidate experience.
• Oversee preparation, validation, renewal, and execution of employment and rental manpower contracts in compliance with company policies and legal requirements.
• Ensure completion of pre-onboarding and onboarding activities including documentation, system access, induction programs, and closure of pending requirements.
• Monitor infant attrition and implement actions to enhance early employee retention.

Employee Relations

• Manage employee relations matters in line with company policies and labor regulations.
• Handle employee grievances, disciplinary actions, and investigations and ensure proper documentation and closure.
• Provide guidance to line management on employee relations practices to maintain a positive and compliant work environment.

Learning & Development

• Identify training needs in coordination with business units and support preparation of annual training plans.
• Coordinate execution of training programs, workshops, and development initiatives.
• Monitor training effectiveness and maintain training records and reporting.

Office & Workplace Operations

• Manage office resources, supplies, and workspace utilization to ensure operational efficiency.
• Oversee service providers for office equipment, utilities, and support services.
• Monitor utility consumption and implement efficiency improvement initiatives.
• Ensure proper handling and distribution of mail and internal service requests.

Reception & Visitor Management

• Ensure professional front desk operations and smooth visitor flow.
• Enforce visitor registration and building access control procedures.

Hospitality & Catering Services

• Coordinate corporate events, workshops, and training programs with internal stakeholders and external vendors.
• Manage catering services in line with quality and safety standards.
• Ensure readiness and proper utilization of event facilities.

Housing & Employee Services

• Manage housing allocation, in-out processes, and accommodation maintenance.
• Coordinate transportation services for employees.
• Ensure housing facilities comply with health, safety, and regulatory requirements.

Security Services

• Oversee physical and electronic security systems including surveillance and access control.
• Manage security manpower deployment and performance monitoring.
• Lead incident handling and ensure implementation of emergency response procedures.
• Ensure compliance with security regulations and standards.

Maintenance & Facilities Management

• Oversee preventive and corrective maintenance for buildings, utilities, and infrastructure.
• Manage maintenance service providers and ensure asset functionality.
• Ensure compliance with HSE and regulatory requirements.

HR Proficiency

• Recruit, recognize, and cultivate high performers and expose them in order to create robust second line of management.
• Recognize low performers and guide them to improve or release them.
• Treat subordinates equally without discrimination.
• Apply assessment criteria of subordinates based on performance that leads to planned results.
• Ensure availability of delegation of authority matrix with sufficient delegations as per company policy.

Responsibility & Decision-Making

• Take full responsibility for operations as per job description and required deliverables, taking into consideration general company guidelines.
• Anticipate problems and make necessary proactive steps to prevent them.
• Take necessary and proper timely decisions.

Delivery

• Deliver required results in timely manner with required quality and cost.
• Make tangible difference to area of operation and exceed business expectations.

Business Planning & Performance

• Transform corporate goals into business plans.
• Plan, follow-up, and execute plans whether annual or development plans.
• Monitor plan performance and initiate action to strengthen results and take corrective action accordingly.
• Provide periodic work progress reports.
• Monitor and control budgets and expenses to achieve optimum cost efficiency.

Organizational Development

• Develop organizational structure according to current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements

• Develop and coordinate well-defined written systems, policies, and procedures and seek automation opportunities.
• Navigate through IT solutions relevant to job and business.
• Promote automated systems and foster their culture of use.

Quality

• Act as quality is alfanar's prime competitive advantage.

Adaptation

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety & Environment

• Ensure a safe, secure, and legal work environment as per standard regulations.

Qualifications & Experience

• Bachelor Degree in Human Resources or relevant field.
• 10-15 years or 15+ years of work experience.

Skills & Competencies

• Ad hoc reporting.
• Calendar maintenance.
• Presentation preparation.
• Data archiving.
• Document filing.
• Issues management.
• Problem solving.
• Big data analytics.
• Presentation best practices.
• Work and purchase orders.
• Oral and written communications.