HR & Admin Supervisor

Role Overview

HR & Admin Supervisor at ACWA Power, based in Al Qassim.

Role Purpose

Manage the operational activities of the P&C department and enhance systems and procedures to improve operating quality and efficiency. Manage staff in accordance with company policies and procedures.

Key Responsibilities

Operations & Department Management

• Analyze and document business processes and problems to enhance solutions and efficiencies.
• Schedule and conduct department meetings and take responsibility to meet department productivity and quality goals.
• Work under pressure handling significant problems and tasks which come up simultaneously and/or unexpectedly.
• Write reports and statistical data analysis.
• Perform any other duties which the line manager may require to be carried out.

Staff Management & Performance

• Manage staff in accordance with Division/department Communication Matrix and conduct limited employee performance reviews.
• Identify the competency gap for subordinate personnel and implement necessary actions.
• Carry out annual performance evaluation of reporting employees.
• Perform a broad range of supervisory responsibilities over others.

Scheduling & Training

• Manage staff scheduling to include work assignments, rotations, employee training, employee vacations, employee breaks, overtime assignment, back-up for absent employees, and shift rotations.
• Provide on-the-job training to new employees and evaluate their OJT performance.
• Monitor the in-processing of all new employees.

Personnel Records & Compliance

• Maintain all personnel records at a high level of confidentiality and ensure the processing of all new employees.
• Update employee files to cope with official documents requirements.
• Communicate with Supervisors and Managers on Department operations and follow-up latest issues of Local Labour Law and future amendments.

Government Relations

• Supervise the activities related to the processing of employees' visas, renewals, Iqamas, work permits, licenses and other government-related documentation for NOMAC in KSA / respective Country to ensure compliance with NOMAC's policies and local regulations.
• Build and maintain rapport with Governmental Bodies.

Health, Safety & Environment

• Identify and control hazards in assigned work area.
• Ensure aspects identified are monitored and operational controls are followed.
• Report deviations in Integrated Management System.
• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.

Payroll & Administration

• Process monthly payroll including EOS, Leavers, and OT.

Continuous Improvement & Compliance

• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.
• Contribute in the identification and implementation of change initiatives, programmes and projects in line with the organisation's standards.

Qualifications & Experience

• Bachelor degree in Public Administration, Human Resources, Business Management or equivalent.
• 6–8 years' experience in Human Resources or Administration.

Skills & Competencies

• Good understanding of the organization and the region.
• Good command of English and official language used in the country.
• Proficient communication skills.
• Relationship management skills.
• Teamwork skills.
• Negotiation skills.
• Advanced organizational skills.

Additional Information

• Work closely with Executive Manager P&C, P&C Team and all Plant & Head Office Staff.
• Build rapport with Governmental Bodies.