Finance Operations Coordinator - 1 year contract

Role Overview

Finance Operations Coordinator at Al Tayer Group on a 1-year contract to provide ongoing support to supply chain activities and handle all administrative responsibilities as required by the business using relevant IT systems and processes.

Role Purpose

To facilitate seamless coordination between supply chain, planning, buying, warehouse, and finance functions by managing vendor information, payment status tracking, letters of credit, shipment discrepancies, and documentation systems.

Key Responsibilities

Vendor Management & Registration

• Liaise with planning and buying for correct supplier information and bank details to ensure accurate vendor registration.
• Facilitate accurate purchase order and payment processing through proper vendor setup.

Payment & Delivery Tracking

• Provide planners on a weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning and Buying.

Letters of Credit

• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval and signature.
• Track expiry dates of LCs and amend or cancel based on following season OTB commitments.

Shipment Discrepancies & Claims

• Resolve any shipment discrepancies and liaise with suppliers in case of variance or damage to prompt immediate corrective action.
• Coordinate with planners and warehouse for shipment discrepancies and liaise with suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages, returns to vendors, and any other support from Brand or suppliers and ensure timely collection and accounting.

Documentation & Records Management

• Maintain necessary documentation systems for efficient and orderly storage and retrieval of documents and information.
• Maintain and update all necessary records, files, and databases.

Qualifications & Experience

• Graduate in Commerce or Finance.
• 3+ years' experience in a relevant field.

Skills & Competencies

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.

Additional Information

• Contract type: 1-year contract.