Job description
Role Overview
Executive Assistant to the Managing Director for the Middle East, Turkey & Africa, based in the regional office in Dubai. The role supports the Regional Leadership Team at KONE.
Company Overview
KONE is certified as a Top Employer for the UAE, Qatar, KSA, and Oman. The company is dedicated to fostering a great work culture, inspiring high standards of quality and efficiency, and creating a workplace that nurtures collaboration, diversity, growth, and well-being. Sustainability is integral to the company's culture and daily practice. KONE follows ethical business practices and seeks to develop a culture of trust, respect, and recognition of good performance.
Role Purpose
To provide comprehensive administrative and organizational support to the Managing Director and Regional Leadership Team, managing their schedules, stakeholder engagement, and leadership communications to ensure operational excellence and seamless collaboration across the region.
Key Responsibilities
Diary, Events & Travel Management
- Manage extensive diary scheduling to prevent conflicts between senior leadership calendars.
- Coordinate complex events and regional travel arrangements.
- Ensure seamless coordination of multiple executives' schedules.
Leadership Team Meetings
- Take full responsibility for all Leadership Team Meeting organization and execution.
- Record accurate meeting minutes.
- Facilitate smooth communication between the Executive and other Executives, Managers, and employees.
Administrative & Documentation
- Transcribe, type, format, and proofread a wide variety of material including correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations.
- Write briefs and executive summaries.
- Create and proofread presentations using word processing, presentation, graphics, and spreadsheet software.
- Handle confidential information and maintain security of records and files.
Communications & Stakeholder Engagement
- Manage complex stakeholder engagement across the Regional Leadership Team.
- Facilitate communication between the Executive and external parties such as media, customers, and the public.
- Manage internal and external communications.
- Communicate effectively across all layers of the organization.
Qualifications & Experience
- University degree.
- Experience in a similar Executive Assistant role in a multinational environment.
- Demonstrated experience managing multiple senior leadership teams.
- Experience in business intelligence, analytics, and reporting.
Skills & Competencies
- Advanced user of MS Office, including Excel and PowerPoint.
- Excellent analytical, verbal, and written communication skills.
- Ability to structure, organize, plan, and execute work across cross-functional teams.
- Ability to work well and communicate effectively across all organizational layers.
- Comfortable working in a fast-paced, dynamic environment.
- Excellent English language skills; Arabic language skills are an added value.
Additional Information
- Application deadline: 9 September 2026.
- Successful candidates will be invited to complete an automated video interview.
- Applicants should check email regularly to submit within the assigned timeframe.