Job description
Role Overview
Executive Assistant to the Senior Vice President at First Abu Dhabi Bank, headquartered in Abu Dhabi, United Arab Emirates.
Company Overview
First Abu Dhabi Bank (FAB) is the largest bank in the UAE and one of the world's largest and safest financial institutions. FAB offers a comprehensive range of personal and private banking services, including credit cards, Islamic banking, investments, loans, and mortgages. The organization is committed to excellence and innovation in delivering top-tier financial solutions. FAB fosters a performance-based culture with a shared vision to support the ambitions of stakeholders to "Grow Stronger," placing customers at the core of all activities and empowering employees to deliver leading solutions.
Role Purpose
Provide full secretarial and administrative support to the Senior Vice President to facilitate effective and smooth operations, maintain confidentiality at all times, and ensure adherence to organizational policies and procedures while enabling focus on strategic priorities.
Key Responsibilities
Calendar and Time Management
- Provide effective diary, calendar, and time management support to ensure attendance at key meetings with all relevant documentation.
Meeting Coordination
- Arrange meetings, prepare agendas, and coordinate logistics.
- Record and distribute meeting minutes as required.
Communications and Stakeholder Interface
- Provide personal assistance and correspondence support, ensuring all communications are handled professionally and in a timely manner.
- Act as the first point of contact for internal and external stakeholders, screening and prioritizing requests appropriately.
Administrative Support
- Provide a complete secretarial and administrative service to facilitate the smooth functioning of the department and business unit.
- Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
Documentation and Reporting
- Prepare and compile reports, presentations, documents, and meeting materials to support business discussions and decision-making.
Travel and Events
- Coordinate travel, events, visiting delegations, visas, logistics, and public relations activities while ensuring compliance with corporate guidelines and brand standards.
Qualifications & Experience
- Bachelor's Degree (minimum qualification).
- Minimum 10 years of relevant professional experience.
- At least 8 years in a similar Executive Assistant or Executive Secretary role with progressively increasing managerial responsibilities within the Executive Assistant function.
Additional Information
FAB provides unique career choices, a chance to innovate, and craft solutions for the future within a performance-based culture. The organization offers a range of learning and development initiatives to support all employees through training and skill development. FAB has structured plans for the recruitment and career progression of Emirati talent.