Document Controller- UAE National

Role Overview

Document Controller – UAE National position at Al Tayer Group.

Role Purpose

Provide document and data maintenance support to the Projects team and manage all administrative responsibilities as functionally required.

Key Responsibilities

Documentation Management

• Manage documentation system for efficient and orderly storage and retrieval of drawings, documents and other information.
• Maintain and update all necessary records, files and database.

Reporting

• Collate data and maintain Site Status Reports with all necessary updates for ongoing projects in Microsoft Excel and MS Projects.
• Update Financial Status Reports to track actual expenses versus budgets and report variations at every stage of projects.
• Distribute relevant reports to different divisions including Design and Contractor and update them with project progress and status.

Procurement Support

• Receive tender documents and material specifications from Project Managers and examine requirements.
• Coordinate with the client and consultant on clarifications.
• Prepare detailed comparison of quality of items and price quoted by suppliers.
• Obtain approval from project managers and raise purchase orders with the most cost effective and viable supplier.
• Assist with preparation of LPOs and follow up with suppliers for timely delivery of goods as per terms and conditions indicated on purchase orders.

Qualifications & Experience

• Graduate in any discipline.
• 2 to 3 years relevant experience.