Document Controller

Role Overview

Document Controller at Alghanim Industries. The role manages the intake, handling, and storage of documentation for projects and departments, ensuring all files are organized, secure, and accessible across the organization.

Role Purpose

To manage the complete lifecycle of organizational documentation—from intake and verification through secure storage, retrieval, and disposal—while maintaining compliance, security, and seamless access for employees and customers.

Key Responsibilities

Document Intake and Processing

• Handle intake, scanning, verification, and storage of documents.
• Design templates for documents, file types, and document databases.
• Check and edit documents for accuracy and compliance.

Filing and Retrieval

• File and archive relevant documentation.
• Retrieve files for employees and customers when needed.
• Assist employees with accessing documents through the document management system.

Document Control and Flow

• Control the flow of documents in and out of the department.
• Update and maintain document management systems and physical records.
• Proactively manage database changes using software management systems.

Security and Compliance

• Maintain the security of confidential documents.
• Ensure the secure destruction and disposal of sensitive documents.
• Report errors or developments regarding document storage.

Qualifications & Experience

• Bachelor's degree in Business Administration or Record Management.
• 2 years of experience in document management, archive management, or records management.
• Familiarity with relevant regulations regarding document keeping and handling.

Skills & Competencies

• Knowledge of document management systems: SharePoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficiency in document capturing systems: CAPSYS Capture and Xerox DocuShare.
• Excellent grasp of Microsoft Office programs.
• Top-class typing and report writing skills.
• Detail-focused document organizing abilities.
• Time-oriented approach to handling queries and tasks.