Compliance Administrative Assistant

Role Overview

Compliance Administrative Assistant with Burjline Builders, supporting HR, compliance and general administrative activities for a facility management client based in Saudi Arabia.

Role Purpose

To maintain accurate, confidential and up-to-date employee records, compliance documentation and contractual files while coordinating with internal departments and external stakeholders to ensure adherence to company procedures and applicable Saudi regulations.

Key Responsibilities

Documentation & Records Management

• Maintain accurate employee, compliance, contractual and company records.
• Prepare, compile, review and organize documentation for official submissions and internal requirements.
• Maintain compliance trackers, registers and status reports.
• Ensure records and documentation are accurate, confidential, up to date and maintained in line with company procedures and applicable requirements.

Monitoring & Follow-Up

• Monitor ongoing cases, actions, submissions, deadlines and required follow-ups.
• Escalate outstanding actions, documentation gaps and potential compliance issues to management.

Stakeholder Coordination

• Coordinate with internal departments, external consultants and relevant government entities.
• Submit and collect documentation from relevant authorities and organizations when required.

Compliance Support

• Provide administrative and documentation support across HR and compliance activities.
• Support adherence to company policies, procedures and applicable Saudi regulations.
• Support audits, internal reviews and compliance-related activities.

Reporting & Correspondence

• Prepare correspondence, reports, summaries and supporting documentation.

Confidentiality

• Maintain strict confidentiality when handling employee, commercial and company information.

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Public Administration or a related field.
• 2–5 years of relevant experience in administration, HR administration, compliance, document control or a related function.
• Previous experience supporting compliance activities, documentation and government-related processes is highly advantageous.

Skills & Competencies

• Good understanding of administrative procedures and records management.
• Strong organizational skills with excellent attention to detail and follow-up.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency in Microsoft Office applications.
• Strong Arabic communication skills with good working English.