Assistant Officer - Administration

Role Overview

Assistant Officer - Administration at Al Ghurair, based in the UAE.

Role Purpose

Support the Facilities Management team with day-to-day administrative, coordination, reporting, and documentation activities while ensuring accurate records and timely follow-up with site and office teams.

Key Responsibilities

Records & Documentation

• Maintain and update FM administrative records, trackers, and databases.
• Maintain proper filing and documentation for audits and compliance requirements.
• Track attendance, staff deployment, assets, PPM schedules, complaints, and operational requests.

Reporting & Document Preparation

• Support preparation of reports, presentations, letters, forms, and other documents.
• Support client reports and other Facilities Management documentation.

Coordination & Communications

• Coordinate with site teams regarding work orders, maintenance activities, and service requests.
• Coordinate meetings, appointments, and internal communications.
• Follow up on pending tasks and ensure timely updates from relevant teams.

Procurement & Compliance

• Assist with procurement-related documentation and administrative processes.

General Administration

• Perform other administrative duties assigned by management.

Qualifications & Experience

• UAE National with valid Family Book.
• Diploma or Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• Fresh graduates welcome to apply.

Skills & Competencies

• Good communication skills in Arabic and English.
• Basic to good knowledge of MS Office, particularly Word and Excel.
• Strong organizational and coordination skills.
• Attention to detail and ability to maintain accurate records.
• Ability to work independently in a remote/hybrid environment.
• Willingness to learn Facilities Management operations and administrative processes.