Assistant Manager - Accounts Payable

Role Overview

Assistant Manager - Accounts Payable at SEVEN. This role sits within the Accounting & Operations function and is based on-site.

Role Purpose

Process SEVEN's supplier invoices and payment runs, verify invoice accuracy, coding, and approvals before settlement, and support the Manager in maintaining accurate and controlled payables records.

Key Responsibilities

Invoice and Payment Processing

• Process supplier invoices, credit notes, and payment runs to ensure accurate and timely settlement of SEVEN's obligations.
• Verify invoice accuracy, purchase order matching, and approval authority before payment release to prevent unauthorized settlement.
• Calculate complex invoices, including discounts, taxes, and multiple currencies, and ensure accurate posting to the general ledger.

Vendor and Ledger Management

• Maintain vendor master records and payables ledgers to ensure complete and reliable supplier data.
• Build relationships with stakeholders, ensuring effective communication and issue resolution.

Financial Reporting and Reconciliation

• Prepare payables reconciliations and accrual schedules to support accurate period-end reporting.
• Prepare detailed reconciliations, including analysis of differences and adjustments to resolve discrepancies.

Payment Monitoring and Controls

• Track invoice ageing and pending approvals to prevent late payments and maintain supplier relationships.
• Examine exception reports and duplicate-payment alerts to identify processing errors for correction.

Audit and Compliance Support

• Support audit requests and payables queries to enable timely resolution and audit readiness.
• Design and implement internal controls for specific accounting processes, ensuring accuracy, completeness, and timeliness of financial reporting.
• Develop and implement basic fraud prevention measures, including anti-fraud policies and procedures.
• Develop and implement basic risk management strategies, including risk assessment and mitigation.

Process Improvement

• Independently apply knowledge and skills to generate and implement innovative ideas that lead to tangible results and improvements.
• Demonstrate a solid understanding of the principles and techniques of innovation and creativity, using various tools and methodologies.
• Provide guidance and support to junior employees, sharing best practices and promoting a culture of innovation within the team or organization.

Qualifications & Experience

Education

• Bachelor's Degree minimum.
• Preferred field: Accounting, Finance, or a related field.

Professional Certifications

• Certified Public Accountant (CPA) or Chartered Accountant (CA) — preferred.
• Certified Management Accountant (CMA) — preferred.
• Saudi Organization for Chartered and Professional Accountants (SOCPA) membership — preferred.

Experience

• Minimum 4 years of relevant experience.
• Accounts payable or transactional finance experience in structured organizations — preferred.

Skills & Competencies

Technical Accounting Skills

• Explain the accounts payable process, including procedures for handling exceptions, resolving discrepancies, and maintaining accurate records.
• Apply understanding of financial terms and conditions to specific contracts, ensuring compliance with regulatory requirements and industry best practices.
• Develop and update accounting policies and procedures, ensuring clarity and consistency across the organization.
• Develop and implement comprehensive data collection strategies, leveraging a variety of sources and techniques.
• Develop and implement comprehensive data governance policies and procedures to ensure data integrity.
• Proactively monitor data quality and implement robust data validation processes.

Core Competencies

• Work effectively as a member of a team, actively contributing to team goals and outcomes.
• Demonstrate good interpersonal skills, listen actively, and value diverse perspectives.
• Collaborate with team members, sharing information, resources, and expertise to achieve common objectives.
• Build positive relationships within the team and foster a supportive and collaborative team environment.
• Independently set clear and challenging goals, aligning them with desired outcomes.
• Prioritize tasks effectively, managing time and resources efficiently to maximize productivity.
• Pay attention to detail, ensuring accuracy and quality in work outputs.
• Proactively identify and address problems or obstacles to achieve desired results.
• Demonstrate a result-oriented mindset, taking ownership of outcomes and seeking continuous improvement.
• Consistently deliver exceptional service to customers, exceeding their expectations.
• Respond promptly and effectively to customer inquiries, requests, or concerns.
• Demonstrate professionalism and courtesy in all interactions with customers.
• Actively seek feedback from customers to identify areas for improvement and enhance customer satisfaction.