Assistant Events Manager

Role Overview

Assistant Events Manager at Visioneers (Creators HQ), based in Jumeirah Emirates Towers, Dubai, UAE. This is a full-time, mid-level position (3–6 years of experience) reporting to the Events Manager or Head of Events.

Role Purpose

Support the planning, coordination, and execution of Creators HQ's year-round events, workshops, creator meetups, partner activations, and flagship initiatives, including the 1 Billion Followers Summit. Manage multiple projects simultaneously while coordinating with creators, partners, vendors, and internal teams to ensure seamless event delivery from planning through execution.

Key Responsibilities

Event Planning & Coordination

• Support end-to-end planning and execution of Creators HQ events and programs.
• Assist in developing event timelines, project plans, run sheets, and operational checklists.
• Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials.
• Ensure all event deliverables are completed within agreed timelines.

Stakeholder Management

• Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers.
• Support guest management, invitations, confirmations, and attendance tracking.
• Assist in VIP and delegation coordination before and during events.
• Act as a key point of contact for event stakeholders and participants.

On-Ground Event Operations

• Support event setup, registration desks, guest flow, backstage operations, and venue management.
• Coordinate event staff, volunteers, and suppliers on-site.
• Monitor event execution and proactively resolve operational issues.
• Ensure a high-quality attendee experience throughout all events.

Program & Community Events

• Support the delivery of workshops, networking events, creator meetups, and educational programs.
• Assist in managing event calendars and scheduling.
• Coordinate creator engagement activities and member experiences.

Reporting & Administration

• Maintain event budgets, quotations, purchase requests, and vendor documentation.
• Prepare post-event reports, attendance summaries, feedback analysis, and recommendations.
• Track event KPIs and support continuous improvement initiatives.

Qualifications & Experience

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or related field.
• 3–6 years of experience in event management, event operations, hospitality, or project coordination.
• Experience supporting conferences, exhibitions, summits, or large-scale corporate events.
• Experience working with VIPs, senior executives, and external partners.

Skills & Competencies

• Event Planning & Logistics
• Stakeholder Management
• Vendor & Supplier Coordination
• Registration & Guest Management
• Budget Tracking & Administration
• Problem Solving Under Pressure
• Attention to Detail
• Multitasking & Time Management
• Team Collaboration
• Professional Communication
• Proficiency in Microsoft Office and event management platforms.
• Fluent English required; Arabic is a strong advantage.

Additional Information

• Employment Type: Full-Time
• The ideal candidate is passionate about the creator economy and thrives in fast-paced environments.
• Experience supporting high-profile events involving VIPs, government stakeholders, media representatives, creators, and international guests is preferred.