Analyst - Payroll

Role Overview

Analyst - Payroll at Ejqa. The role supports payroll operations and serves as a key team member responsible for executing and optimizing payroll functions.

Role Purpose

To organize, execute, and optimize all payroll functions efficiently and consistently, ensuring accurate and timely payment of salaries, allowances, and benefits while maintaining compliance with company policies and legal requirements.

Key Responsibilities

Payroll Processing & Execution

• Execute all payroll functions efficiently and consistently, adhering to established operating procedures and company policies.
• Run retroactive payrolls and make necessary adjustments before final processing, ensuring accuracy and compliance.
• Execute final payroll processing and securely upload files for online bank transfers, ensuring timely and accurate payment of all salaries and allowances.
• Ensure timely payment of monthly payroll, including verification of allowances, benefits, and deductions, maintaining accuracy and compliance with all regulations.

Quality Assurance & Auditing

• Perform troubleshooting tasks, such as error checking and validation, to ensure payroll is processed accurately and issues are resolved promptly.
• Reconcile payroll reports to ensure data accuracy, consistency, and alignment with financial records, mitigating any discrepancies.
• Conduct pre- and post-processing payroll audits to verify accuracy, ensure compliance, and complete overall reconciliation of payroll data.
• Perform quality checks and self-audits on salary changes by comparing current data with historical records to ensure consistency and correctness.
• Serve as final signatory for payroll elements checks, ensuring all payroll components are thoroughly reviewed and approved before processing.

Process Optimization & Compliance

• Plan, develop, and optimize payroll processes by identifying opportunities for improvements, ensuring all processes are streamlined and aligned with organizational goals.
• Manage and maintain payroll systems by ensuring data integrity, compliance with company policies, and alignment with legal requirements.
• Ensure compliance with federal, state, and local payroll laws and regulations by staying updated on relevant legislation and applying this knowledge to payroll processes.
• Optimize payroll processes to ensure efficient service delivery to all employees, continuously improving the payroll function to enhance employee satisfaction.

End of Service & Special Processing

• Thoroughly review and finalize Full and Final EOS Settlements to ensure accurate calculation of gratuity, leave pay, and other related elements, in compliance with company policies.

Issue Resolution & Investigation

• Research and resolve payroll processing issues, including discrepancies in checks, reports, and files, ensuring prompt resolution and continuity of operations.
• Address and resolve payroll-related inquiries and discrepancies from employees and other stakeholders, providing accurate information and effective solutions.
• Perform data collection and analysis in response to payroll-related inquiries, ensuring accurate and data-driven decision-making.

System & Integration Management

• Collaborate closely with the HCM team to set up, design, conduct User Acceptance Testing (UAT), and finalize new payroll elements, ensuring successful implementation and integration.

Internal Communication & Support

• Support team members by sharing knowledge, providing guidance, and ensuring effective knowledge transfer within the team to maintain operational continuity.
• Guide the team in troubleshooting and resolving payroll-related issues, ensuring that all problems are addressed efficiently and effectively.
• Answer queries and provide clarifications to HR Department Personnel.

External Communication

• Coordinate with bank officials regarding payroll matters, prepare bank assignment letters, and manage new pay card openings as required.

Additional Duties

• Perform other job-related duties as assigned.

Qualifications & Experience

• Bachelor's degree.
• Minimum 5 years in a similar payroll position.
• GCC experience is preferred.

Skills & Competencies

• Oracle and Excel knowledge.
• English language proficiency.
• All payroll-related functions.
• Ability to troubleshoot payroll queries.
• Payroll audits experience.

Additional Information

Occupational Health & Safety

• Accountable for own acts and omissions.
• Follow agreed safe systems of work.
• Follow training and instructions provided.
• Report accidents, incidents, and near misses.
• Authority to stop work if you believe the work is unsafe.