ADMINISTRATOR

Role Overview

Administrator at DP World. The role provides administrative and operational support to the project team, ensuring accurate documentation, timely reporting, coordination, and smooth day-to-day project activities.

Role Purpose

Deliver day-to-day administrative and operational support to enable the project and operations team to function efficiently. Maintain accurate records, prepare timely reports, coordinate across internal and external stakeholders, and ensure all documentation and compliance requirements are met.

Key Responsibilities

Records Management

• Maintain and update employee, project, attendance, and operational records.
• Maintain accurate records of attendance, leave, deployment, and manpower movements.
• Ensure confidentiality and proper handling of employee and project information.
• Maintain proper filing and document control, both electronically and physically.

Documentation & Reporting

• Prepare and maintain reports, trackers, correspondence, and other project documentation.
• Prepare daily, weekly, and monthly reports as required by management.
• Assist with preparation and submission of timesheets, work confirmations, and other required documents.
• Handle data entry and ensure information is accurately updated in relevant systems.
• Support audits and provide required documentation when requested.

Coordination & Support

• Coordinate with employees, supervisors, clients, and internal departments for administrative requirements.
• Coordinate employee and client queries and escalate operational issues to the Supervisor/Project Lead.
• Assist in scheduling meetings, preparing minutes, and tracking action points.

Onboarding & Mobilization

• Support onboarding, mobilization, and documentation of new employees.

Operations & Procurement

• Monitor and follow up on pending documents, approvals, and operational requests.
• Support procurement and coordination of uniforms, PPE, office supplies, and other project requirements.

General Administration

• Perform other administrative duties assigned by management.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Previous experience in administration, preferably within operations, staffing, logistics, or facilities management.

Skills & Competencies

• Proficient in MS Office, particularly Excel and Word.