Administrator - Facilities (UAE National)

Role Overview

Administrator - Facilities at Al Tayer Group in Dubai, UAE. This role is open to UAE Nationals only.

Role Purpose

Supervise and coordinate day-to-day administrative activities for facilities management operations. Establish and maintain sound business relationships with end-users, government authorities, and colleagues to ensure ATG FM operations run smoothly.

Key Responsibilities

Tenant & Maintenance Liaison

• Act as the first point of contact and liaison between tenants and the maintenance team.
• Provide timely assistance and follow-up on resolution for all critical maintenance issues.

Government & External Relations

• Liaise with various government departments including Dubai Municipality, DEWA, Etisalat, RTA, Post Office, and Dubai Land Department as required.
• Follow up with vendors on various issues including arranging visits, quotations, invoices, and reports.

Financial Administration

• Handle petty cash and associated processes to ensure adequate money is available at all times.
• Raise and follow up on Local Purchase Orders (LPOs) from receiving quotations through ensuring payment.

Contracts & Documentation

• Draw up contracts and follow through until signatures from all parties.
• Maintain all FM documentation including drawings, contracts, and manuals.
• Archive FM documents to ensure quick recovery of data.

Administrative Coordination

• Assist in administrative duties including coordination efforts with Head Office functions, HR, and IT on behalf of the FM operations team.
• Arrange and coordinate meetings internally and with external suppliers, including circulation of minutes.
• Maintain the FM SharePoint folder to ensure all relevant information is available readily and easily.

Service Enhancement

• Provide all other services and functions that may enhance and cater to more wholesome delivery of services.

Qualifications & Experience

• Graduate degree or diploma.
• Two to three years of relevant work experience.

Skills & Competencies

• Good communication skills.
• Strong interpersonal skills.