Administrator

Role Overview

Administrator at Al Tayer Group. The role provides administrative and payment processing support to the commercial department in a construction and interior fit-out environment.

Role Purpose

Facilitate smooth and timely processing of subcontractor payments and deliver comprehensive administrative support to the commercial department.

Key Responsibilities

Payment Administration

• Receive all subcontractor payment certificates from projects and sites.
• Update payment tracker upon receipt of certificates.
• Forward payment certificates to Commercial Manager for review and approval.
• Update tracker status upon approval.
• Forward approved certificates to finance for payment processing.
• Coordinate with finance to facilitate smooth and timely processing of subcontractor payments.
• Address all subcontractor queries regarding outstanding payments.
• Ensure security cheque or bank guarantee is received as per agreed payment terms before releasing any advance payment.
• Prepare and submit weekly subcontractor payment status report highlighting all pending payments.

Client Payment Coordination

• Coordinate and arrange collection of payments from the client.
• Circulate copies of received payments to management.
• Update payment tracker with client payment information.
• Forward payment documentation to accounts.

General Administration

• Provide all necessary administrative support to the commercial department including printing, drafting and processing letters, faxing, and filing.
• Update ATS website upon receiving instruction from management regarding additions or changes such as new projects or project completions.

Qualifications & Experience

• Graduate in any discipline.
• Around 2–3 years of experience, preferably in construction or interior fit-out industry.