Administrator

Role Overview

Administrator at Al Tayer Group. The role provides administrative and payment processing support to the commercial department, with a focus on subcontractor payments and site coordination.

Role Purpose

Facilitate smooth and timely processing of subcontractor payments while delivering comprehensive administrative support to the commercial department.

Key Responsibilities

Administrative Support

• Provide administrative support to the commercial department including printing, drafting and processing letters, faxing, and filing.

Payment Processing and Coordination

• Coordinate and arrange collection of payments from clients.
• Circulate payment copies to management.
• Update payment tracker and forward documentation to accounts.
• Receive all subcontractor payment certificates from projects and sites.
• Update payment tracker upon receipt of certificates.
• Forward payment certificates to Commercial Manager for review and approval.
• Update tracker status upon approval.
• Forward approved payments to finance for processing.
• Coordinate with finance to facilitate smooth and timely processing of subcontractor payments.
• Address all subcontractor queries regarding outstanding payments.

Compliance and Verification

• Ensure security cheques or bank guarantees are received as per agreed payment terms before releasing any advance payment.

Reporting

• Prepare and submit weekly subcontractor payment status reports highlighting all pending payments.

Website Management

• Update ATS website upon receiving instruction from management regarding additions or changes, including new projects and project completions.

Qualifications & Experience

• Graduate in any discipline.
• Around 2–3 years of experience, preferably in construction or interior fit-out industry.