Administrative Asst

Role Overview

Administrative Assistant at CB&I, supporting day-to-day administrative activities in a specific region or function.

Company Overview

CB&I delivers integrated storage and asset-management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. The organization operates through two global business units: Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services. CB&I combines technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Role Purpose

The Administration Assistant coordinates and executes day-to-day administrative activities to support operational efficiency across a region or function, managing schedules, meetings, communications, and general administrative workflows.

Key Responsibilities

Office Operations

• Carry out varied assigned tasks requiring knowledge of office protocol and organizational procedures.
• Set up and maintain manual and electronic filing systems.
• Photocopy and scan documents as required.
• Ensure effective mail and package distribution.
• Operate various office equipment including printers, scanners, and related systems.

Meeting & Travel Coordination

• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.

Schedule Management

• Maintain the schedule of one or more individuals.

Communication & Message Handling

• Answer the telephone, take and relay messages.
• Address routine and non-critical issues or route to the appropriate person.
• Assist employees and managers with general administrative requests.

Administrative Processing

• Coordinate and process general administrative work such as time sheets, vacation requests, and supply requisitions.

Qualifications & Experience

• High School Diploma or equivalent.
• Minimum 3–5 years of experience working in an administrative assistant role.
• Advanced knowledge of MS Office and other related software skills required.
• Able to read and comprehend instructions, write correspondence, and write memos.

Skills & Competencies

• Advanced skills in operating a personal computer, various printers, scanners, and other office equipment.
• Excellent communication skills, both written and verbal.
• Strong organizational, multitasking, and attention to detail.
• Strong interpersonal skills.
• Ability to work well with all levels of internal management, staff, and clients.
• Business presence and polish.
• Knowledge of CB&I products and markets.
• Proactively identifies and solves complex problems.
• Strong analytical and problem-solving skills.
• Mentally agile with ability to multi-task and manage tight deadlines.
• Proven negotiating ability with high emotional intelligence.
• Adaptability and agility to learn and contribute in varying and complex environments.
• Mature business and technical acumen coupled with a drive to achieve results.
• Exceptional communication and presentation skills, both written and verbal.
• Ability to work and build credibility across the business, up to and including senior management level.
• Proactively embraces and promotes the company's values and culture, including diversity and inclusion and a healthy and safe work environment.