Administrative Assistant

Role Overview

Administrative Assistant at Burjline Builders, based in Saudi Arabia. This role provides administrative and documentation support across HR, compliance and general administrative activities.

Role Purpose

To ensure records, documentation, employee files and compliance materials are accurate, confidential, current and maintained in line with company procedures and applicable Saudi regulations. The role coordinates with internal departments, external consultants and government entities to support HR and compliance operations.

Key Responsibilities

Compliance Administration

• Maintain compliance trackers, registers and status reports.
• Support adherence to company policies, procedures and applicable Saudi regulations.
• Support audits, internal reviews and compliance-related activities.
• Escalate outstanding actions, documentation gaps and potential compliance issues to management.

Documentation & Records Management

• Maintain accurate employee, compliance, contractual and company records.
• Prepare, compile, review and organize documentation for official submissions and internal requirements.
• Maintain strict confidentiality when handling employee, commercial and company information.

Case & Deadline Tracking

• Monitor ongoing cases, actions, submissions, deadlines and required follow-ups.

Stakeholder Coordination

• Coordinate with internal departments, external consultants and relevant government entities.
• Submit and collect documentation from relevant authorities and organizations when required.

Reporting & Communication

• Prepare correspondence, reports, summaries and supporting documentation.

Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Public Administration or a related field.
• 2–5 years of relevant experience in administration, HR administration, compliance, document control or a related function.
• Previous experience supporting compliance activities, documentation and government-related processes is highly advantageous.

Skills & Competencies

• Good understanding of administrative procedures and records management.
• Strong organizational skills with excellent attention to detail and follow-up.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency in Microsoft Office applications.
• Strong Arabic communication skills with good working English.