Administrative Assistant

Role Overview

Administrative Assistant at Schweitzer Engineering Laboratories.

Role Purpose

Support intra- and interdivisional operations by managing correspondence, documentation, travel coordination, and customer service activities while maintaining organized filing systems and databases.

Key Responsibilities

Information Management

• Maintain and assist with intra- and interdivisional information flow of correspondence, meeting minutes, presentations, databases, and filing systems.

Procurement

• Prepare and code forms for purchasing supplies and equipment.

Travel Coordination

• Coordinate and reconcile travel arrangements.

Meeting & Event Support

• Collaborate with internal and external contacts to coordinate and prepare for meetings, customer visits, and trainings.

Customer Service

• Engage in regional customer support activities including accurate entry of orders, quotes, and RMA's.
• Create and maintain special specifications.
• Communicate to customers and reps on deliverables and resolution of additional customer service issues with some work direction from supervisor and peers.

Organizational Standards

• Follow SEL Values, Principles of Operation, and World Class Manufacturing principles.
• Understand, Create, Simplify.

Additional Duties

• Perform other duties as assigned.

Qualifications & Experience

• Related associate degree or equivalent experience.

Skills & Competencies

• Proficient in MS Word, Excel, and PowerPoint.
• Superior organizational skills and high attention to detail.
• Excellent grammar and communication skills.
• Ability to multitask and adapt to changing priorities.
• Ability to learn and communicate technical and scientific information.
• Strong writing, documentation, and speaking skills.
• Ability to learn new skills and assume new responsibilities.
• Ability to work cooperatively in a team environment.

Additional Information

• Database management skills preferred.
• Experience with Lotus Notes, SharePoint, and Visio preferred.
• Foreign language skills preferred.
• Background check results satisfactory to SEL required.
• Negative drug test result(s) required.