Administration Assistant- UAE National

Role Overview

Administration Assistant, Al Tayer Group, UAE. This role is open to UAE Nationals.

Role Purpose

Provide ongoing support to administrative services and shoulder all administrative responsibilities as functionally required by the Manager and others concerned in the department.

Key Responsibilities

Communications & Customer Service

• Answer telephone calls, screen and divert or take messages for staff.
• Greet and direct customers to relevant staff.
• Deal with basic queries from walk-in customers.

Mail & Courier Management

• Arrange distribution of incoming mail to relevant departments.
• Handle outgoing mails, couriers and postage for departments.

Stationery & Inventory Management

• Receive stationery requisitions from internal departments.
• Issue stationery and maintain an ongoing record of issued stock.
• Monitor utilization of stationery and consumables.
• Order stocks to replenish optimum levels for office and pantry.

Cost Allocation & Finance Support

• Allocate costs on the basis of bills received for stationery, consumables, and postage to respective departments.

Documentation & Records Management

• Provide necessary support and assist managers in drafting and processing letters and faxing.
• Liaise with suppliers and vendors on behalf of the department.
• Maintain necessary documentation systems for efficient and orderly storage and retrieval of documents and information.
• Maintain and update all necessary records, files and databases.

Qualifications & Experience

• 0–2 years of experience in the travel industry or in an administrative role.

Skills & Competencies

• Computer literacy with knowledge of basic MS Excel.
• Good communication skills.