Accounts Receivable

Role Overview

Accounts Receivable position at Boutique Group, located at Red Palace – 2712 Al Amir Abdullah Ibn Jalawi Ibn Turki, Al Futah, 8225, Riyadh 12632.

Role Purpose

To control and monitor accounts receivable processes, ensuring accurate and timely invoicing to credit-approved guests, proper posting to accounts receivable, and supporting the Credit Manager in maintaining accurate aging and effective collection.

Key Responsibilities

Financial Control & Posting

• Ensure accurate and timely posting of all accounts receivable transactions, including guest ledger transfers, city ledger invoices, and adjustments, in accordance with company policies and internal controls.
• Maintain accurate customer subledger accounts, ensuring all charges, payments, and credits are properly recorded and supported by documentation.
• Post and reconcile receipts, credit notes, and adjustments in the accounting system.

Accounts Receivable Supervision

• Supervise and control the Accounts Receivable section to ensure accurate, timely, and complete recording of all receivable transactions.
• Review daily city ledger transfers from the Front Office and ensure all postings are supported by proper documentation.

Invoicing & Billing

• Prepare and issue invoices to corporate clients, travel agents, and other business partners in accordance with company billing policies and contract terms.

Payment Processing & Reconciliation

• Reconcile and verify all payments received through bank transfers, credit cards, and other payment methods, ensuring proper allocation to customer accounts.

Collections & Aging Management

• Monitor the Accounts Receivable Aging Report regularly and follow up on overdue balances for timely collection.
• Review and reconcile the Accounts Receivable Aging Report regularly, following up on overdue balances and ensuring timely collection of outstanding amounts.

Credit Management

• Review credit applications, ensure compliance with approved credit policies, and assist in maintaining updated customer credit files.
• Ensure compliance with credit policies, billing procedures, and audit requirements to safeguard the company's receivables and cash flow.

Dispute Resolution

• Investigate and resolve billing discrepancies, charge disputes, or short payments in coordination with concerned departments.

Reporting & Analysis

• Prepare monthly accounts receivable reports, including aging analysis, doubtful accounts provision, and collection performance.

Audit Support

• Assist during internal and external audits by providing required documentation, confirmations, and reconciliations.

Culture & Stakeholder Engagement

• Embrace and practice the company's legacy values and competencies in all team and stakeholder interactions, acting as a role model for the desired culture and behaviors.

Qualifications & Experience

• Graduate degree in Accounting, Finance, Business Administration, or equivalent.
• Experience working in a similar role for 3 years or more.
• Experience in the hospitality industry.
• Proficiency in spoken and written English.
• Expert in Opera PMS AR Module.

Skills & Competencies

• Proficiency in MS applications and computer skills.
• Communicate effectively with suppliers, procurement, and department heads.
• Work collaboratively within the finance team to support smooth operations.
• Maintain confidentiality and integrity in handling financial information.
• Commitment to continuous learning, including updates in VAT, IFRS, or internal systems.

Additional Information

Desirable Qualifications

• Arabic speaking and reading ability.
• Prior working experience in Kingdom of Saudi Arabia.
• Experience working in a multicultural environment.