Accounts Receivable Accountant | EXA Ceramics

Role Overview

Accounts Receivable Accountant at EXA Ceramics, Alfanar.

Role Purpose

To support the invoicing, payment tracking, and accounts receivable reporting processes by ensuring accurate financial records, preparing timely reports, and providing data insights to the sales and finance teams, enabling effective follow-up on outstanding accounts and maintaining customer account integrity.

Key Responsibilities

Invoicing and Payment Processing

• Assist in the preparation and issuance of accurate and timely customer invoices based on approved sales and delivery data.
• Record incoming payments and ensure accurate application to customer accounts.
• Ensure all invoicing and payment records are properly documented and maintained.

Accounts Monitoring and Sales Support

• Monitor customer account balances and payment trends, highlighting overdue or irregular accounts to the sales team.
• Generate periodic aging reports and exception lists to support sales in following up with clients.
• Provide data and analysis to assist sales in addressing payment-related issues with customers.

Account Reconciliation and Reporting

• Reconcile accounts receivable ledgers to ensure accurate posting of payments and credit memos.
• Prepare monthly AR summaries, aging reports, and trend analyses for management and sales review.
• Support the finance team during month-end closing by submitting accurate and timely reports.

Customer Service and Dispute Resolution Support

• Document billing discrepancies and flag unresolved issues for the sales or customer service teams to address.
• Respond to internal inquiries regarding customer account statuses or payment history.
• Track the resolution of disputes and escalate issues as necessary for sales action.

Documentation and Cross-Functional Collaboration

• Maintain organized and updated records of invoices, payments, and account adjustments.
• Coordinate with sales, finance, and customer service teams to ensure account information is accurate and up to date.
• Support internal audits and reporting by providing required AR documentation and data.

Delivery and Performance

• Perform planned activities to meet operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide periodic reports detailing deviation and execution of planned tasks.

Problem-Solving and Quality

• Solve related problems and escalate complex operational issues.
• Ensure quality requirements to develop effective quality control and processes including specifications for products, processes, or related activities.

Business Process Improvements

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities.

Compliance

• Comply with related policies, procedures, and work instructions.
• Ensure compliance with relevant safety, quality, and environmental management procedures and controls within the defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Professional Development

• Obtain updated soft and technical skills related to the job.

Qualifications & Experience

• Bachelor Degree in Accounting, Finance, or any relevant field.
• 2 to 4 years of work experience.

Skills & Competencies

• Document Management.
• General Inventory Management.
• General Invoice Processing.
• Accounts Receivable (AR).