Job description
Role Overview
Accounts Payable Section Head at e.construct, an engineering firm with 7 offices worldwide. Location not specified in source.
Company Overview
e.construct is an engineering firm specializing in elegant engineering solutions for complex challenges. The firm is fast-growing and multi-disciplinary, with divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete and 3D laser scanning. e.construct designs bridges, high-rise buildings, commercial facilities, precast concrete engineering, and post-tensioning systems. The firm's approach is holistic, driven by exceptional engineers from diverse disciplines working collaboratively to generate high-performing systems.
Role Purpose
Lead and manage the Accounts Payable function to ensure timely and accurate processing of vendor invoices, payments, and expense reimbursements while maintaining compliance, vendor relationships, and internal controls across the organization.
Key Responsibilities
Accounts Payable Management
- Lead and manage the Accounts Payable process to ensure timely and accurate handling of vendor invoices, payments, and expense reimbursements.
- Monitor the AP aging report and ensure timely resolution of outstanding balances.
- Oversee vendor master data, onboarding, updates, and compliance with internal policies.
- Review and approve key vendor payments in alignment with company policy.
- Coordinate with executives and cross-functional teams to align payment priorities and budgets.
Vendor Relationship Management
- Develop and maintain strong, professional relationships with vendors and suppliers.
- Collaborate with procurement and operations teams to prevent and resolve discrepancies.
- Maintain a solutions-driven approach to communication and vendor engagement.
Month-End and Year-End Closing
- Ensure accurate accruals and timely AP closings during month-end and year-end cycles.
- Reconcile AP sub-ledger to the general ledger and maintain proper supporting documentation.
- Prepare audit schedules and assist with audit inquiries related to payables.
Compliance and Controls
- Ensure adherence to internal controls and company policies for all disbursements.
- Ensure compliance with VAT and tax requirements in USA, KSA, and Egypt.
- Support improvements in internal control systems related to AP operations.
Process Improvement
- Identify and implement process enhancements and automation opportunities within the AP cycle.
- Support ERP upgrades or new system implementations (preferably Oracle NetSuite).
Team and Leadership
- Supervise and mentor AP staff, fostering collaboration and performance excellence.
- Encourage continuous learning, ownership, and accountability.