WAREHOUSE ADMINISTRATOR

Role Overview

Warehouse Administrator at DP World.

Role Purpose

Manage accurate inventory records, warehouse documentation, and administrative operations to ensure efficient warehouse functionality and regulatory compliance.

Key Responsibilities

Inventory Management

• Maintain accurate inventory records and stock databases.
• Monitor stock levels and report shortages or discrepancies.
• Update inventory transactions in the Warehouse Management System (WMS).
• Conduct regular stock counts and assist with inventory audits.
• Investigate and reconcile inventory variances.

Documentation & Transactions

• Process goods receipt notes (GRNs), delivery notes, and shipment records.
• Verify incoming and outgoing shipments against purchase orders and invoices.
• Prepare shipping documentation and labels.
• Ensure all warehouse transactions are accurately recorded.
• Enter warehouse data into ERP or inventory management systems.
• Maintain filing systems for warehouse documents.

Reporting

• Generate daily, weekly, and monthly warehouse reports.
• Track shipment status and update records accordingly.
• Prepare reports, spreadsheets, and presentations for management.

Stakeholder & Operations Management

• Liaise with suppliers, transport companies, and internal departments.
• Coordinate delivery schedules and shipment tracking.
• Support warehouse supervisors with operational planning.
• Respond to inquiries regarding stock availability and shipment status.

Compliance & Safety

• Ensure warehouse records comply with company policies and regulatory requirements.
• Assist in maintaining health, safety, and quality standards.
• Support internal and external audits.

Administrative Support

• Schedule meetings and maintain warehouse-related correspondence.
• Monitor office supplies and administrative resources.
• Assist in training new warehouse staff on administrative procedures.
• Report operational issues and recommend improvements.