UAE National Document Controller

Role Overview

Wood PLC is recruiting a UAE National Document Controller to join its UAE business unit. This is a full-time onsite position based in Sharjah, UAE. The role is designed for Emirati graduates and includes structured training.

Company Overview

Wood is an integral part of operations in Iraq with a 90-year heritage, 10 major contracts, and over 850 employees. The company excels in supporting clients to deliver complex upstream and midstream oil and gas projects in Iraq, delivering maintenance, modifications, and engineering solutions. Wood is committed to decarbonizing existing assets, producing cleaner energy, and developing a sustainable national workforce.

Role Purpose

The Document Controller will support project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures.

Key Responsibilities

Document Management & Control

• Assist with the registration, filing, and distribution of project documents in line with company procedures.
• Maintain accurate records of incoming and outgoing documentation.
• Ensure documents are correctly version-controlled and archived.
• Support the setup and maintenance of project document registers.
• Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).

Stakeholder Communication & Coordination

• Support communication between project teams, vendors, and clients regarding documentation.
• Assist in tracking document status and following up on outstanding submissions.
• Support meeting documentation, including distribution of minutes and action lists.

Compliance & Quality Assurance

• Ensure all documentation complies with project quality and audit requirements.
• Assist with audits by providing requested documentation and records.

Continuous Learning & Development

• Learn document control best practices, project workflows, and system usage.
• Actively seek feedback and demonstrate continuous improvement.

Qualifications & Experience

• Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, IT, or a related field.
• Fresh graduate or up to 1 year of experience; internship experience is an advantage.

Skills & Competencies

• Proficiency in MS Office (Word, Excel, Outlook).
• Exposure to document management systems is an advantage but not required.

Additional Information

Entry-Level Program

• Structured training and on-the-job mentoring provided.
• Exposure to professional project and engineering environments.
• Clear career development path in Document Control and Project Administration.
• Supportive, inclusive, and professional work culture.

Professional Development & Career Growth

• Opportunity to work on meaningful and interesting projects delivered to high-profile clients and complex projects in Iraq.
• Commitment to continued professional development with development plans tailored to individual needs and interests.
• Access to global connections with experts at the leading edge of the industry.

Compensation & Benefits

• Competitive salary with regular salary reviews aligned to market rates.
• Medical Insurance covering inpatient and outpatient medical care.
• Group Life and Personal Accident Insurance provided by the company.
• Employee Share Plan allowing purchase of Wood shares with company match.
• Long Service Award recognizing commitment and loyalty at 5-year service milestones.