وصف الوظيفة
Role Overview
Asico is seeking a Travel Planner to manage all travel arrangements for a private Emirati family. The role is based on-site and requires planning seamless domestic and international travel experiences while ensuring comfort, efficiency, and confidentiality at all times.
Role Purpose
Plan, coordinate, and execute all domestic and international travel arrangements for family members, including flights, accommodations, ground transportation, and ancillary services. The role ensures meticulous attention to detail, maintains confidentiality, and delivers luxury travel experiences tailored to the family's preferences.
Key Responsibilities
Travel Planning & Coordination
- Plan, coordinate, and manage all domestic and international travel arrangements for family members.
- Book flights, private aviation when required, hotels, serviced apartments, and ground transportation.
- Prepare detailed travel itineraries, including schedules, reservations, and important travel information.
- Research and recommend destinations, hotels, restaurants, activities, and entertainment based on family preferences.
- Arrange airport VIP services, meet-and-greet assistance, and chauffeur services.
Documentation & Compliance
- Coordinate visa applications, travel insurance, and all required travel documentation.
- Ensure passports, visas, and other travel documents remain valid and up to date.
- Maintain strong knowledge of international travel regulations, visa procedures, and travel documentation requirements.
Operations & Vendor Management
- Handle last-minute travel changes, cancellations, and emergency travel requests efficiently.
- Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics.
- Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers.
- Manage multiple family members' travel schedules simultaneously.
Budget & Records
- Monitor travel budgets and maintain accurate records of bookings and travel-related expenses.
Availability
- Be available outside regular working hours to accommodate urgent travel requirements.
- Remain flexible with working hours and travel requirements as needed.
Qualifications & Experience
- Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred.
- Minimum of 3–5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant.
- Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred.
Skills & Competencies
- Proficiency in travel booking systems and Microsoft Office applications.
- Excellent organizational and multitasking skills.
- Strong problem-solving abilities and ability to work under pressure.
- Excellent communication skills in English; Arabic is an advantage.
- Strong negotiation and vendor management skills.
- High level of discretion, professionalism, and confidentiality.
- Experience arranging luxury holidays and bespoke travel experiences.
- Knowledge of private aviation and yacht charter bookings.
- Proactive and resourceful approach to challenges.
- Calm under pressure.
- Customer-service oriented mindset.
- Trustworthy and discreet.
Additional Information
- Flexibility to travel when required.
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