Studio Manager

Role Overview

Studio Manager at Burjline Builders. The role oversees day-to-day operations, workflow, resourcing, and delivery of projects within the Department, ensuring efficient project management from initial briefing through to final delivery.

Role Purpose

To manage the day-to-day operations and workflow of the creative studio, ensuring projects are delivered on time and to quality standards while managing internal teams, freelancers, vendors, and stakeholders simultaneously in a fast-paced creative environment.

Key Responsibilities

Project Management

• Manage creative projects from initial concept and briefing through to final completion.
• Review and filter project briefs to ensure they are clear, complete, and ready for production.
• Establish and monitor project timelines, deadlines, priorities, and deliverables.
• Ensure projects are delivered on time while maintaining appropriate quality standards.
• Handle project-related issues and conflicts in a professional and solution-oriented manner.

Operations & Workflow

• Manage the day-to-day workflow and operations of the creative studio.
• Identify workflow bottlenecks and implement solutions to improve efficiency.
• Develop and improve studio processes, workflows, and working practices.
• Maintain organised digital assets, project files, and relevant documentation.

Resource Planning & Allocation

• Allocate internal team members, freelancers, and external resources based on project requirements.
• Monitor team workload, utilisation, attendance, and project progress.
• Manage freelancers, vendors, and third-party production partners when required.
• Coordinate with clients and/or account teams regarding project requirements, timelines, progress, and feedback.

Stakeholder & Cross-Department Coordination

• Coordinate closely with Creative, Account Management, Marketing, Production, Finance, and other relevant departments.
• Ensure clear and timely communication of project briefs, timelines, changes, feedback, and expectations.
• Ensure effective coordination between internal teams and external stakeholders.

Financial Management

• Monitor project costs and identify opportunities for cost optimisation.

Reporting & Performance

• Provide regular reports and updates to management on project progress, resource requirements, risks, and studio performance.

Team Leadership & Development

• Support team development, mentoring, performance management, and a positive working environment.
• Assist with creative production activities when required and when operational priorities allow.

Qualifications & Experience

• Bachelor's Degree in Media Production, Fine Arts, Graphic Design, Film & Television, Marketing, Communications, Business Administration, or a related field.
• Proven experience in Studio Management, Creative Project Management, Agency Operations, or a similar role.
• Strong understanding of creative production processes and project workflows.
• Good understanding of print and digital specifications and production processes.
• Experience with creative/design software and digital file management systems.
• Experience managing multiple projects and competing priorities simultaneously.
• Experience coordinating internal teams, freelancers, vendors, and external partners.
• Experience in team training and development is an advantage.

Skills & Competencies

• Strong project management, organisation, and time-management skills.
• Excellent verbal and written communication skills.
• Strong leadership and team management abilities.
• Strong problem-solving and decision-making skills.
• Good understanding of project budgets and cost control.
• Ability to work effectively across multiple departments.
• Strong attention to detail and a methodical approach.
• High level of initiative, accountability, integrity, and professionalism.
• Ability to work effectively under pressure and meet tight deadlines.

Additional Information

• This is a fast-paced creative environment where multiple projects may run simultaneously.
• The role requires flexibility and may occasionally involve extended working hours, evenings, or weekends to meet critical project deadlines, campaign launches, or pitch requirements.