Specialist - Contracts

Role Overview

Specialist - Contracts at General Civil Aviation Authority. This role manages the full lifecycle of contracts and procurement agreements for the organization.

Role Purpose

To develop, manage, and administer contracts and service level agreements that protect GCAA's interests, ensure regulatory compliance, and support the procurement of goods, services, and leases across the organization.

Key Responsibilities

Contracts Development & Management

• Develop, review, and finalize RFP documents in coordination with concerned business units.
• Develop and comply with standards for contracts in conjunction with legal department.
• Develop, implement, and manage contracts and service level agreements for the procurement of goods, services, and leases.
• Ensure accuracy and appropriateness of contract text and ensure adequacy and completeness of technical terms.
• Discuss, negotiate, and serve as primary contact during contract negotiations with vendors.

Contracts Compliance & Risk Management

• Identify and mitigate GCAA risk exposure through contract evaluation and negotiation.
• Ensure that all contracts comply with GCAA policies and procedures, as well as federal government regulations and interests.
• Research regulations to guarantee contracts are updated and in compliance with laws.
• Coordinate with clients to guarantee terms of contracts are fulfilled in compliance with the contract terms and regulations.

RFP Administration

• Respond to vendors' queries regarding RFP documents in consultation with concerned business units.
• Monitor and implement the bidding process to ensure the process is effective, transparent, and properly governed.

Vendor Management

• Assess vendor performance to identify the need for amendments of existing contracts.

Variation & Termination Management

• Identify and analyze the need for contract amendment when requested by business units.
• Prepare variation orders and engage with required business units as per policy.
• Analyse any damage that might be caused due to contract breaches and recommend technical actions according to performance.

Claims & Disputes

• Review and assess claims with the support of Legal department.
• Verify alternate resolution methods to solve disputes with the vendor mutually.

Continuous Improvement

• Identify opportunities for operational and procurement process improvement.

Reporting

• Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.

Health, Safety & Environment

• Ensure compliance with all relevant health, safety, quality, and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products and services, and a responsible environmental attitude as per IMS available standards.

Qualifications & Experience

• Bachelor's degree in Law, Engineering, Business Administration, or equivalent.
• Five years' experience in a similar function.