Senior Specialist, Resource Management & Mobility

Role Overview

Senior Specialist, Resource Management & Mobility at ADNOC. This role supports the DM&T& UPSTREAM Capital Projects function.

Role Purpose

Deliver end-to-end resource management, talent mobility, and capability build-up support for DM&T& UPSTREAM Capital Projects by maintaining accurate demand-and-capacity visibility, coordinating mobilization and rotations, and supporting workforce capability plans to ensure the right talent is deployed to the right project.

Key Responsibilities

Resource Planning & Visibility

• Maintain a rolling resource demand and capacity plan for DM&T& UPSTREAM Capital Projects by project, phase, discipline, location, and contractor/PMC.
• Validate resource plan inputs with project controls and delivery leads.
• Highlight gaps, surpluses, and critical roles requiring action.
• Monitor workforce plan adherence for DM&T& UPSTREAM Capital Projects against approved headcount plans, nationalization targets where relevant, and contractor/PMC ratios.
• Raise deviations with recommended corrective actions.
• Maintain accurate and auditable resource data including organization charts, assignment history, cost centers, contract details, and location/visa status where applicable.
• Ensure timely updates in approved systems and trackers.

Mobilization & Rotations

• Execute resource mobilization actions end-to-end, including requests, approvals, onboarding readiness, site access prerequisites, rotation schedules, and demobilization.
• Coordinate with Human Capital, project teams, and PMCs to close staffing gaps on time.
• Run vacancy and deployment coordination for Upstream projects by shortlisting internal candidates, coordinating interviews, and tracking offers and acceptance.
• Ensure handover and start dates are aligned to project milestones.
• Act as the day-to-day focal point for DM&T& UPSTREAM project resourcing queries.
• Coordinate across project teams, Group Companies, Human Capital, PMCs, and service providers to resolve issues and unblock mobilization.

Competency & Role Management

• Coordinate with discipline heads, project managers, and package leads to maintain role profiles, competency requirements, and staffing templates for Upstream project delivery roles.
• Ensure requirements are reflected in sourcing and mobility actions.
• Maintain the approved competency library and dictionary for DM&T& UPSTREAM Capital Projects roles by mapping roles to required competencies.
• Keep role-to-competency records current and coordinate updates with relevant stakeholders.
• Track and validate competence and skills evidence for deployed resources where applicable.
• Coordinate assessments with relevant stakeholders.
• Flag competency gaps that require training, coaching, or role reassignment.

Capability Development

• Support capability build-up for ADNOC Capital Projects by coordinating inputs to project workforce capability plans.
• Coordinate inputs related to skills gaps, training needs, and mobilization readiness.
• Track agreed actions and report progress to the line manager and project leadership.
• Support contractor or PMC Consultants capability and capacity reviews for DM&T& UPSTREAM Capital Projects.
• Consolidate resource data and coordinate evidence collection as directed by the line manager and project leadership.

Reporting & Dashboards

• Prepare weekly and monthly DM&T& UPSTREAM resource dashboards covering mobilization status, vacancies, critical roles, aging actions, and forecast versus actual.
• Provide clear insights to support project leadership decision-making.
• Ensure Department Management Information Systems and progress reports are prepared accurately and on time.
• Provide Company Management with information needed to manage the business effectively.

Governance & Submissions

• Draft and coordinate management submissions for DM&T& UPSTREAM resourcing and mobility decisions, including exceptions, urgent mobilizations, and critical approvals.
• Ensure completeness of justification, risk and impact, and required endorsements.

Process Improvement

• Identify recurring resourcing bottlenecks such as long onboarding lead times, role clarity issues, and duplication across projects.
• Implement practical improvements to trackers, templates, service-level agreements, and ways of working.

Operational Plans

• Support the development of consistent and realistic long- and short-term operational plans for the Department.
• Align plans with Function objectives.
• Coordinate implementation tracking to help achieve established service levels.

Budgets & Cost Control

• Support preparation of the Department annual budget in line with the Function's business objectives and operational plans.
• Ensure that adequate funding provision is captured for planned activities.
• Monitor expenditure against the approved Department budget on a regular basis.
• Investigate and highlight significant variances.
• Support reconciliation actions to enable effective performance and cost control.

Policies, Systems & Processes

• Support the development and implementation of Department policies, processes, systems, standards, procedures, internal controls, and Company guidelines.
• Enable execution of the Directorate's work programs in line with Company and international standards.

Performance Management

• Contribute to the development of the Directorate's key performance indicators.
• Support cascading of performance objectives within the Department.
• Help establish monitoring mechanisms and progress reporting.
• Support implementation of the Company Performance Management System activities within the Department in accordance with Company-approved guidelines.

People Development

• Support development of knowledge, competencies, and an innovative spirit within the Department.
• Coordinate inputs to Personal Development Plans and succession planning with relevant Human Capital functions.
• Support the talent pipeline with emphasis on UAE Nationals to meet Emiratization targets.

Organization Structure & Development

• Support reviews and recommendations on the Department organization structure.
• Help utilize human capital effectively while incorporating sustainability into ongoing work practices.
• Meet business objectives.

Risk Management

• Contribute to establishing a Corporate Integrated Risk Management System within the Department.
• Identify and assess relevant domain risks.
• Support measures to manage and mitigate identified risks.
• Communicate corporate business ethics and the Company's Code of Conduct.
• Support compliance with Corporate policies and guidelines within the Department.

Innovation & Continuous Improvement

• Promote an organization culture that encourages innovation, enhances employee motivation, and supports change-management initiatives.
• Continuously improve the Department's operations and services.
• Recommend improvements in internal processes against best practices.
• Pursue greater efficiency in line with approved standards.
• Define intelligent solutions for issues confronting the Department.

Health, Safety, Environment & Sustainability

• Support the institution and implementation of an health, safety, environment culture.
• Ensure compliance with relevant health, safety, environment policies, procedures, systems, controls, and applicable legislation and sustainability guidelines across the Department.
• Comply with international standards, best practices, and ADNOC Codes of Practice.
• Ensure adequate health, safety, environment training and induction for all Department employees.
• Meet health, safety, environment standards.

Qualifications & Experience

• Bachelor's Degree in Engineering or Business, preferably with an advanced professional degree in Project Management or Engineering.
• 10 years of experience in Oil & Gas and/or Capital Projects.
• At least 6 years in a relevant specialist role in resource management, workforce planning, mobility, or project resourcing.
• Broad understanding of Downstream Business and Capital Projects.
• Power BI (PL-300) or similar analytics knowledge or credential.
• Intermediate or advanced Excel knowledge or credential.
• Project Management Knowledge Areas and Engineering Disciplines.
• Preferred Certification in Project Management, such as CAPM or PMP, or similar Project Management qualification or courses.

Skills & Competencies

• Power BI (PL-300) or similar analytics tools.
• Advanced Excel.
• Project Management Knowledge Areas.
• Engineering Disciplines.

Additional Information

Internal Working Relationships

• Senior Vice President, Group Governance & Project Excellence
• Team members within Group Capital Projects & Technical Center
• All Functional Vice Presidents including Human Capital
• Project Organisations in Group Companies
• Other ADNOC divisions in Upstream, Downstream, BLD, and others

External Working Relationships

• Joint Venture Partner and Concession Holders
• Senior Management of PMC and third-party service providers
• Training and Education Service Providers
• Government organizations and entities