وصف الوظيفة
Role Overview
Senior Officer - Procurement (Engineering & Facilities) at flydubai, based in Dubai.
Role Purpose
To manage and execute end-to-end procurement activities by conducting detailed analysis, sourcing suppliers, negotiating terms, and maintaining vendor relationships, while ensuring timely, cost-effective acquisitions in full alignment with company policies, procedures, and budgetary guidelines.
Key Responsibilities
Sourcing & Vendor Management
- Review procurement requirements in coordination with relevant departments and prepare RFPs, RFQs, Invitations to Bid, and other tender documents using appropriate sourcing channels.
- Source, evaluate, and negotiate with vendors to secure competitive pricing, quality standards, and delivery terms across the full procurement cycle.
- Support the development and maintenance of the approved vendor list and enhance supplier relationship management with current and prospective suppliers.
- Review and analyze vendor documentation for prequalification and ensure compliance with flydubai's vendor management policies and due diligence standards.
Procurement Execution
- Prepare and process purchase requisitions, bid documents, and purchase orders in compliance with procurement timelines and internal control frameworks.
- Ensure timely preparation of award documentation including signed contracts and purchase orders, mitigating the risk of delays in project delivery.
- Oversee contract lifecycle performance, including amendments, renewals, and extensions, to ensure continuity of services and minimal operational disruption.
Evaluation & Assessment
- Evaluate supplier performance using defined metrics such as delivery reliability, product or service quality, responsiveness, and pricing consistency.
- Conduct financial evaluations of vendor proposals and present commercial assessments to approvers to support informed sourcing decisions.
- Coordinate technical evaluations of shortlisted proposals in collaboration with business units and subject matter experts.
Reporting & Analytics
- Produce dashboards and reports containing qualitative and quantitative analysis of procurement performance, including KPI tracking and departmental insights.
- Act as the focal point for procurement-related data requests, supporting internal and external reporting and performance transparency initiatives.
- Maintain complete and accurate records of procurement activities, including contracts, pricing data, transactions, and audit documentation across all stages of the cycle.
Process Improvement & Support
- Identify and implement opportunities to improve procurement processes, resolve system functionality issues, and provide first-level support where needed.
- Facilitate or monitor training sessions on approved procurement systems and processes to ensure user adoption and compliance.
Information Security
- Read and comply with the ISR policies of the Company and diligently report any weakness or incidents to the respective Line Manager or the Information Security team.
- Complete all required ISR awareness sessions and follow associated guidelines in day-to-day business operations.
Qualifications & Experience
- Bachelor's degree in Business Administration, Engineering, Supply Chain or related field.
- Minimum 5 years of proven experience in Procurement.
- 5 to 7 years total experience with qualifications.
- Fluent in English.
Skills & Competencies
- Customer Focus
- Teamwork
- Effective Communication
- Personal Accountability and Commitment to achieve
- Resilience and Flexibility (Can do attitude)
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