Senior Officer, Documentation BBG (Emiratised Role)

Role Overview

Senior Officer, Documentation BBG at First Abu Dhabi Bank, located in Abu Dhabi, UAE. This is an Emiratised role.

Company Overview

First Abu Dhabi Bank (FAB) is the largest bank in the UAE and one of the world's largest and safest financial institutions. FAB offers a comprehensive range of personal and private banking services, including credit cards, Islamic banking, investments, loans, and mortgages. The organization is committed to excellence and innovation in providing top-tier financial solutions to clients globally.

Role Purpose

The role is responsible for preparing and vetting documentation related to credit facilities and ensuring accurate recording within the bank's systems. The incumbent ensures the enforceability and authenticity of security documents executed by customers.

Key Responsibilities

Documentation Preparation and Review

• Prepare Facility Offer Letters, Term Loan Agreements, and security and support documentation in accordance with approved credit facilities.
• Review and verify security and support documents to ensure proper execution and validity.
• Verify signatories' authorities through resolutions, powers of attorney, and other supporting documentation.
• Rectify discrepancies and deficiencies in existing security documentation related to legacy facilities.
• Ensure approvals are obtained for any deferred or waived documentation requirements.

Records and Systems Management

• Maintain up-to-date collateral records within the bank's systems.
• Lodge security documents and collateral records into the bank's systems.
• Conduct periodic reviews and clean-up of obsolete security documents.

Monitoring and Compliance

• Monitor documentation deficiencies, including expired and deferred documents, and follow up for timely renewal.
• Monitor expiring and expired securities held in favor of the bank.
• Verify that all required security and support documents are available and valid during credit renewal reviews.

Collateral and Securities Administration

• Support the creation, amendment, registration, and release of securities, mortgages, and charges with government and free zone authorities.
• Coordinate with relevant stakeholders for collateral registration and maintenance.
• Review approvals related to collateral releases and ensure all liabilities and facilities are cleared before release.

Reporting and Advisory

• Prepare accurate and timely internal and regulatory reports.
• Ensure timely submission of reports.
• Advise the Credit Control Unit regarding the release of credit lines in the bank's system.

Business Accountability

• Adhere to CIB Group Credit Policy Guidelines and CAD Documentation SOPs.
• Meet agreed turnaround times for documentation processing and limits release requests.
• Support business growth through effective documentation services.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, or a related discipline.
• 3–5 years of Corporate Banking experience.
• Minimum 3 years of experience within a Corporate CAD (Corporate Credit Administration) function.

Skills & Competencies

• Knowledge of banking software systems and applications.
• Proficiency in Microsoft Excel and Word.
• Good written and spoken English.
• Strong understanding of banking financial systems.
• Sound knowledge of Banking Products and Corporate Credit Administration.
• Understanding of UAE legal and regulatory requirements, including Central Bank regulations.
• Strong attention to detail.
• Ability to work under pressure and meet deadlines.
• Fast learner with strong teamwork skills.

Additional Information

FAB offers unique career choices, learning and development initiatives to support employees through training and skill development, and structured plans for the recruitment and career progression of Emirati talent to enable growth in the financial and banking sector regionally and globally.