Senior Executive_Projects_Projects Concept.Home Centre.UAE_JAFZA_HOME CENTRE

Role Overview

Senior Executive, Projects – Retail Fit-Out Projects at Landmark Group, based at JAFZA Home Centre, UAE. This is a Band 6 position supporting commercial and quantity surveying functions for retail fit-out projects.

Role Purpose

To support the commercial and quantity surveying functions for retail fit-out projects by assisting with cost estimation, procurement, quantity measurement, subcontract administration, variation management, cost control, payment certification, and commercial reporting. The role ensures projects are delivered within approved budgets, timelines and commercial objectives through close collaboration with Project Management, Design, Procurement, MEP, Finance, Value Management and Site teams.

Key Responsibilities

Quantity Take-Off & Cost Estimation

• Prepare detailed quantity take-offs from architectural, structural and MEP drawings.
• Assist in preparing Bills of Quantities, cost estimates and project budgets.
• Review drawings, specifications and scope of works to identify commercial requirements.
• Assist in obtaining and comparing quotations from subcontractors and suppliers.
• Support value engineering exercises to identify cost-saving opportunities.
• Maintain accurate quantity and cost databases for recurring retail fit-out elements.

Procurement & Subcontract Management

• Support the procurement process for fit-out packages including civil and architectural works, joinery, flooring, ceiling, painting, MEP, signage, glass and metal works, fixtures and specialist works.
• Prepare bid comparison sheets and commercial evaluations.
• Assist in negotiating rates and commercial terms with subcontractors and suppliers.
• Prepare subcontractor work orders and purchase orders as required.
• Monitor subcontractor commitments against approved budgets.

Cost Control

• Maintain project cost reports and commitment registers.
• Monitor budget versus committed cost versus actual cost versus forecast.
• Identify potential cost overruns at an early stage.
• Track project expenditure and highlight commercial risks to the Senior QS and Commercial Manager.
• Assist in maintaining accurate forecast final cost.
• Support monthly commercial reporting.

Variations & Change Management

• Identify, record and monitor project variations.
• Review variation instructions and supporting documentation.
• Prepare quantity measurements and rate build-ups for variations.
• Assist in evaluating subcontractor variation claims.
• Maintain a Variation and Change Order Register.
• Ensure variations are properly documented and approved before financial commitment wherever possible.
• Track the impact of design changes, client instructions and site conditions on project cost.

Subcontractor Payments & Final Accounts

• Check subcontractor interim payment applications against actual site progress.
• Verify quantities and completed works in coordination with the project and site team.
• Assist in preparing payment recommendations.
• Monitor retention, advance payments, deductions and other contractual adjustments.
• Assist in preparing subcontractor final accounts and resolving outstanding commercial matters.

Retail Fit-Out Commercial Management

• Understand the requirements of fast-track retail projects, including tight opening dates and accelerated procurement.
• Monitor commercial impact of changes in design, materials, specifications and Value Management requirements.
• Coordinate with Value Management and Design teams to understand changes to fixtures, finishes and displays.
• Monitor commercial implications of long-lead items, logistics, material wastage and urgent procurement.
• Support commercial evaluation of alternative materials and suppliers.
• Assist in controlling costs associated with rework, abortive works and late design changes.

Project Documentation

• Maintain accurate records of Bills of Quantities and quantity take-offs, quotations and tender comparisons, purchase orders and work orders, subcontract agreements, payment applications, variations and change orders, site measurement records, cost reports and forecasts, commercial correspondence, and final accounts.

Coordination

• Work closely with Project Managers, Site Engineers, Design and Architecture teams, MEP teams, Value Management specialists, Procurement, Finance, Planning, Contractors, Subcontractors and suppliers to ensure commercial decisions are aligned with project delivery requirements.

Qualifications & Experience

Essential

• Bachelor's degree or diploma in Quantity Surveying, Civil Engineering, Construction Management or a related discipline.
• 2–4 years of relevant Quantity Surveying experience, preferably in fit-out, retail, commercial interiors or construction.
• Good understanding of construction quantities, materials and methods.
• Basic knowledge of subcontracting and commercial practices.

Preferred

• Experience in retail fit-out projects.
• Exposure to MEP, joinery, signage and specialist fit-out packages.
• Familiarity with ERP and procurement systems.
• Experience working in a fast-paced, multi-project environment.

Skills & Competencies

• Quantity take-off and measurement.
• Bills of Quantities preparation.
• Rate analysis and build-ups.
• Cost estimation.
• Tender evaluation.
• Procurement support.
• Variation management.
• Subcontractor payment evaluation.
• Cost reporting and forecasting.
• Excel and data analysis.
• Basic contract administration.
• Understanding of construction drawings and specifications.
• MS Excel proficiency.
• Microsoft Office proficiency.
• AutoCAD proficiency.
• Planswift and measurement software proficiency.