Senior Executive – Vendor Management

Role Overview

Senior Executive – Vendor Management at Apparel Group. The role manages vendor relationships, PR/PO processing, and procurement coordination within the Beauty category, serving as the key liaison between internal stakeholders, suppliers, and cross-functional teams to ensure timely, accurate order execution.

Role Purpose

Through proactive communication and diligent process management, this role supports smooth product supply and availability across the business by managing vendor relationships, processing purchase requisitions and orders, and coordinating procurement activities with internal teams and external suppliers.

Key Responsibilities

Vendor Management

• Build and maintain strong working relationships with beauty vendors and suppliers to ensure reliable and consistent service delivery.
• Monitor vendor performance against agreed terms, timelines, and quality standards, escalating issues where necessary.
• Support vendor onboarding processes, including documentation, system setup, and compliance verification.
• Coordinate with vendors to resolve supply discrepancies, delivery delays, and invoice queries in a timely manner.

PR/PO Processing & Procurement Coordination

• Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) accurately and in accordance with procurement policies.
• Track open POs to ensure timely fulfillment, flagging delays and working with vendors to resolve issues promptly.
• Maintain accurate procurement records, documentation, and system data to support reporting and audit requirements.
• Ensure all procurement activities comply with internal approval workflows, budgets, and company guidelines.

Stakeholder Liaison & Coordination

• Act as the primary point of contact between the Beauty team, vendors, finance, and other internal departments.
• Liaise with merchandising, logistics, and finance teams to align procurement timelines with business and inventory needs.
• Communicate order status updates, delivery schedules, and any supply risks proactively to relevant stakeholders.
• Support cross-functional meetings and initiatives by providing accurate procurement data and timely follow-through on action items.

Reporting & Process Improvement

• Prepare and maintain regular procurement reports, PO trackers, and vendor performance summaries for management review.
• Identify inefficiencies in procurement workflows and recommend process improvements to enhance accuracy and turnaround time.
• Support the implementation of procurement best practices and system enhancements within the Beauty category.
• Monitor key metrics such as PO accuracy, lead times, and vendor compliance to drive continuous operational improvement.

Qualifications & Experience

• Bachelor's degree in Business Administration, Supply Chain, Retail Management, or law-related field preferred.
• 2 to 5 years of experience in procurement, vendor management, or operations within a retail or beauty environment.
• Hands-on experience raising and managing PRs and POs within an ERP or procurement system.
• Proven ability to manage vendor relationships and resolve supply chain issues effectively.
• Strong understanding of procurement processes, purchase order cycles, and supplier coordination.
• Experience liaising across cross-functional teams including finance, logistics, and merchandising.

Skills & Competencies

• Proficiency in Microsoft Excel and ERP/procurement platforms such as SAP or Oracle.
• Strong organizational skills with a high level of attention to detail and documentation accuracy.
• Excellent written and verbal communication skills for effective stakeholder engagement.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced retail environment.