وصف الوظيفة
Role Overview
Senior Executive Secretary at webook.com, Saudi Arabia's #1 event ticketing and experience booking platform. This role provides high-level administrative support to the Chief Executive Officer, enabling the CEO to focus on strategic priorities by managing information flow, optimizing time, and acting as a trusted liaison between the CEO and internal/external stakeholders.
Company Overview
webook.com is Saudi Arabia's #1 event ticketing and experience booking platform in terms of technology, features, agility, and revenue. The company serves some of the largest mega events in the Kingdom, surpassing over 2 billion sales. The organization is transitioning toward international scale and more structured corporate governance.
Role Purpose
Enable the CEO to focus on strategic priorities by managing complex administrative workflows, optimizing time and calendar management, maintaining confidentiality, and serving as a trusted point of contact between the CEO and all internal and external stakeholders in a fast-paced, high-growth environment.
Key Responsibilities
Executive Support
- Manage and prioritize the CEO's complex calendar, including meetings, travel, and key deadlines.
- Screen and respond to incoming communications, ensuring timely follow-ups and appropriate delegation.
- Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.
- Coordinate travel arrangements, expense reporting, and logistical support for international engagements.
Stakeholder Management
- Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.
- Maintain confidentiality and handle sensitive information with integrity and professionalism.
- Draft high-quality correspondence, presentations, and internal communications on behalf of the CEO.
Operational Efficiency
- Anticipate needs and proactively manage the CEO's priorities and workflow.
- Drive accountability by following up on action items, ensuring alignment across stakeholders.
- Support project management for executive-level initiatives as needed.
Governance and Compliance
- Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.
- Coordinate with Legal, Finance, and HR on executive-level documentation and scheduling.
Qualifications & Experience
- Proven experience of 5 or more years supporting C-level executives, preferably in a tech or high-growth company.
- Bachelor's degree preferred; equivalent work experience considered.
Skills & Competencies
- Exceptional organizational and time management skills; able to multitask and prioritize under pressure.
- Strong written and verbal communication skills with attention to detail.
- High level of discretion, professionalism, and emotional intelligence.
- Tech-savvy; proficient in Microsoft 365, Google Workspace, and productivity tools such as Slack, Notion, and Zoom.
- Familiarity with corporate governance, board processes, and investor communications is a strong plus.