Senior Document Controller

Role Overview

Senior Document Controller at Al Tayer Group, Dubai, UAE. The role provides document and data maintenance support to the Projects team and manages all associated administrative responsibilities as functionally required.

Role Purpose

To manage document processes for large complex projects or multiple concurrent smaller projects, ensuring timely submission of all required documentation, compliance with ISO 9001 standards, and efficient storage and retrieval of project records.

Key Responsibilities

Document Management

• Manage document processes for large-scale challenging projects or three to four small-scale projects simultaneously.
• Submit all required documents on time (drawings, materials, RFI, CVI, WIR, MSRA, QHSE plans, and reports) for client and consultant approval, and update tracking logs accordingly.
• Follow the ATS electronic filing system and manage the documentation system for efficient and orderly storage and retrieval of drawings, documents, and other information.
• Share client and consultant commented documents on time with all relevant parties, with PM/CM approval.

Compliance & Quality

• Manage project records in compliance with ISO 9001 standards and participate in QAQC internal and external audits.

Coordination & Procurement

• Receive tender documents and material specifications from Project Managers, examine the requirements, and coordinate with the client and consultant for clarifications.
• Coordinate with the supply chain for project document submissions and required information for the operation and maintenance manual.

Reporting

• Prepare the daily manpower and task report with assistance from the project team.
• Prepare the weekly and monthly site progress report in coordination with the project team and planning engineer.
• Prepare and update the project dilapidation and snag list based on data provided by the project team.

Operations & Asset Management

• Maintain the project petty cash and submit petty cash claims on time to ensure smooth project operations.
• For small projects without an assigned storekeeper, prepare material requisitions with the help of the project team and project QS, and maintain the project assets register.
• Ensure the project operation and maintenance manual is prepared with all required information as per ATS or client-provided format.

Qualifications & Experience

• 10+2 or Graduate in any discipline.
• 8+ years relevant experience.

Skills & Competencies

• Good computer skills, especially in MS Office.
• Aconex operating experience.