وصف الوظيفة
Role Overview
Senior Document Controller at JASARA PMC in Saudi Arabia. This is an individual contributor role with potential to provide short-term management and coordination of other document control personnel or project resources.
Role Purpose
Manage and control all project documents and records throughout their lifecycle. Apply deep expertise in document control discipline to implement solutions independently, guide other document controllers as needed, and ensure compliance with established procedures, standards, and regulatory requirements.
Key Responsibilities
Document Management & Control
- Own overall responsibility for maintaining and processing project/program information within the document control and information management systems.
- Oversee central master file and field office files for all incoming and outgoing record documents for the projects/programs.
- Ensure that all project documents and records are properly indexed, filed, and archived in accordance with established procedures and standards.
- Maintain accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
- Monitor and control document revisions, ensuring that the latest revisions are available to project team members.
- Manage the electronic document management system (EDMS), ensuring that it is used in accordance with established procedures and standards.
Review & Processing
- Review and process incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
System & Tool Administration
- Manage the electronic document management system (EDMS) for proper system use and maintenance.
- Provide training and support to project team members on the use of the EDMS and other document control tools and systems.
Compliance & Standards
- Ensure compliance with project requirements and regulatory standards for document control.
- Assure that any Document Controllers overseen maintain the same standards for project/program information management.
Training & Development
- Assure project participants are trained in the practical application of information management systems.
- Provide technical direction to Document Control level staff when acting as a team lead.
Policy & Process
- Assist in developing and updating policies, procedures, and processes, as applicable.
Reporting & Analysis
- Assist in the preparation of project document control reports and presentations, as required.
General
- Perform other duties as assigned by the Project Manager or other senior staff.
Qualifications & Experience
- Bachelor's degree in Business Administration, Information Management, or related field.
- Minimum of 7 years of experience in document control in a construction, engineering, or related industry.
Skills & Competencies
- Strong demonstrated knowledge of document control procedures, processes, and tools, including electronic document management systems (EDMS).
- Advanced use of Aconex preferred.
- Proficiency in Microsoft Office suite, particularly Word and advanced use of Excel.
- Familiarity with project management software such as Primavera or Microsoft Project is desirable.
- Excellent communication, organizational, and analytical skills.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
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