Senior Associate, Project Delivery

Role Overview

Senior Associate, Project Delivery at Majid Al Futtaim – Asset Management. The role provides high-level administrative, coordination, and operational support across multiple CAPEX projects, working alongside the Project Delivery Lead and project management team.

Role Purpose

Ensure effective coordination, governance, reporting, documentation, and stakeholder communication across the project portfolio while maintaining project organisation, tracking deliverables, managing administrative processes, and supporting smooth day-to-day project execution.

Key Responsibilities

Project Coordination & Administration

• Coordinate administrative activities across multiple capital projects simultaneously.
• Support Project Managers and the Project Delivery Lead with day-to-day project coordination requirements.
• Maintain project trackers, action logs, risk registers, and status updates to ensure information is accurate and up to date.
• Coordinate meetings, workshops, and project reviews, including agenda preparation and minute taking where required.
• Track project deliverables, deadlines, approvals, and follow-up actions with stakeholders.

Financial & Procurement Coordination

• Support purchase order (PO) creation, tracking, and management processes in coordination with Procurement and Finance teams.
• Monitor invoice submissions, payment follow-ups, and budget tracking support activities.
• Ensure all project-related documentation and approvals are properly maintained and filed.
• Assist with vendor coordination and documentation requirements.

Stakeholder & Team Support

• Coordinate communication between internal departments, consultants, contractors, and external stakeholders.
• Manage diary scheduling and calendar coordination for the Project Delivery Lead and key project meetings.
• Support onboarding coordination for project consultants, contractors, or temporary team members where required.
• Ensure timely circulation of project updates, reports, and meeting materials.

Reporting & Governance

• Prepare project reports, dashboards, presentations, and status summaries for leadership meetings.
• Ensure project documentation aligns with governance, compliance, and audit requirements.
• Maintain centralised project filing systems and document control processes.
• Support continuous improvement of administrative and project coordination processes.

Qualifications & Experience

• Bachelor's degree in Business Administration, Project Management, Engineering Administration, or related field (preferred).
• 4–7 years of experience in project coordination, project administration, executive support, or PMO support roles.
• Experience supporting CAPEX, construction, engineering, or project delivery teams (preferred).
• Familiarity with procurement and PO processes (advantageous).

Additional Information

• Work in a friendly environment where everyone shares positive vibes and is excited about the company's future.
• Join over 50,000 diverse and talented colleagues guided by Majid Al Futtaim's Leadership Model.