Section Head – Document Control

Role Overview

Section Head – Document Control at AD Ports Group. The role ensures that documents submitted by consultants, developers, and internal teams are properly registered, reviewed, approved, archived, and retrievable in accordance with AD Ports' document control procedures.

Role Purpose

Oversee the complete lifecycle of planning, architectural, engineering, and authority-related documents, ensuring compliance with AD Ports standards, maintaining structured systems for digital and hardcopy records, and coordinating document workflows across internal teams, consultants, and external authorities.

Key Responsibilities

Document Management & Control

• Manage document control systems for all planning, architectural, engineering, and authority-related submissions.
• Ensure all documents are registered, tracked, issued, and archived in line with AD Ports' standards.
• Maintain structured filing systems for digital and hardcopy records.
• Ensure document numbering, revision control, and version tracking are consistently applied.
• Monitor document workflows, review cycles, and approval status.

Authority & Stakeholder Coordination

• Coordinate issuance of documents to internal teams, consultants, and authorities.
• Support authority submissions by managing document packages and records.
• Monitor submission flows and address missing or incorrect documentation.

Audit, Compliance & Records Management

• Audit document completeness, accuracy, and traceability.
• Ensure secure handling of confidential information.
• Maintain compliance with retention and record management policies.
• Prepare document registers and reports on submission and approval status.

Training & Team Development

• Train project and consultant teams on document control processes.
• Conduct orientation to consultants to submit effectively.
• Coordinate with consultants and internal teams to enforce standard document processes.
• Train and evaluate reportees reporting to him/her.

Qualifications & Experience

• Degree in business administration or associated field; Master's Degree or equivalent preferred.
• Minimum 12 years of experience in managing engineering master planning, architectural and authority-related documents with multi-discipline approach.
• Minimum 5 years of local experience.

Skills & Competencies

• Proficient in document control systems and MS Office Suite.
• Ability to manage large volumes of technical documentation.
• Understanding of document lifecycle management.
• Written and Spoken English is essential; Arabic is preferred.